Department Coordinator IV

Administrative Support

As a community, the University of Rochester is defined by a deep commitment to Meliora
- Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location:

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly

Hours:

40

Department:

500008 Program Administrators

Work Shift:

UR
- Day (United States of America)

Range:

UR URG 106 H

Compensation Range:

$21.78 - $30.53

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Provides administrative support within a department, in addition to serving as the principal assistant to leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Processes highly confidential administrative information and works with limited supervision and exercise independent judgment.

Essential Functions:

Nursing Informatics Support - 20%

• Coordinates nursing communication badge device administration, including maintaining badge inventories, logging returned badges, replacing batteries, cleaning badges, and processing badge assignments for new staff and orientation classes.
• Processes nursing communication badges for employee onboarding and orientation, ensuring timely programming, assignment, and distribution.
• Coordinates procurement of communication badges by obtaining vendor quotes, initiating purchasing requests (P2P), and maintaining adequate inventory levels.

Professional Nursing Council Support - 20%

• Provides weekly support to the Professional Nursing Council (PNC) by assisting council and sub-council leaders with Monthly PNC Meetings, meeting minutes, meeting setup, Annual Nurses Week Planning, Annual PNC Retreat Planning support
• Support for PNC's various communication channels, including newsletters, SharePoint sites
• Provides support for the Daisy Award Program, processing of submissions for selection process, scheduling essential attendees, leaders, winners, and rooms
• Assists in the maintenance of PNC Budget. Prepares data for the operating budget and the financial report. Prepares analyses and allocates expenses. Coordinates expenditures and employee expense reports. Initiates or authorizes orders for space, equipment, supplies, and services. Coordinates purchasing activities related to PNC activities and events, including obtaining vendor quotations, processing purchase requisitions, monitoring invoices, reconciling expenditures, and supporting annual contract renewals.

Chief Nursing Executive/ Chief Nursing Officer Office Support - 60%

• Functions as a liaison to leadership, administrators, faculty, staff, students, and visitors on behalf of the department and/or University. Establishes and builds positive working relationships with external agencies and organizations. Arranges for accommodations, plans, and coordinates their activities and serves as a representative during their visit.
• Coordinates use of conference rooms and meeting rooms for internal and external users. Maintains calendars for room use and events. Coordinates and makes arrangements for special events, seminars, workshops and activities.
• With direction from the Executive Administrator, assists in coordinating maintenance of departmental accounts. Prepares data for operating budgets and for financial reports. Prepares analyses and allocates expenses. Coordinates expenditures, equipment, supplies, and services. Coordinates purchasing activities related to technologies, including obtaining vendor quotations, processing purchase requisitions, monitoring invoices, reconciling expenditures, and supporting annual contract renewals.
• Shares information, policies, and operations procedures to faculty, staff, students, parents, and visitors. Interacts with external and internal individuals. Prepares various administrative reports.
• Provides support to a…