IT Coordinator

Top Skills' Details

Bachelor's degree preferred, or equivalent combination of education and experience.

Advanced technical/office skills, including keen working knowledge of MS Word, Excel, and PowerPoint.

Excellent written and oral communication

Excellent time management and follow-through

Manage time and multiple projects in a complex environment with a positive and creative attitude.

Beginner level of Project Management training and/or experience

Description

IT Coordinator scheduling, setting up users, communicating with users in facilities and other orgs.

Classroom & Building Systems Administration

Administrator and point of contact for STS/SaaS systems including:

Echo
360 Classroom capture/scheduling

Lib Cal External calendaring/resource scheduler

Xibo Digital signage platform

EMS Room scheduling, event coordination, ESW calendar, room cards

Wayfinding kiosk admin

Financial and administrative expertise for departmental operations

+ Reports on budgets; creates and submits completed monthly reconciliation reports to Simons Financial Operations team. Serves on committees concerned with administrative reports

+ Advises leadership about University procurement guidelines, appropriateness of acquisition requests, and audit standards. Serves as the primary point of contact for departmental financial matters

+ Assists in administrative and fiscal problem resolution and ensures compliance with Federal, State, and university regulations

+ Serves as liaison to Executive Director of Finance (CFO)

+ Monitors all financial activity to assure that the unit is financially sound and provides leadership with financial advice as to the status of funds prior to commitments being made

+ Responsible for determining the appropriateness of expenditures based on knowledge of account restrictions and characteristics, including funding source

+ Authorizes spending and manages signature authorization on financial and administrative documents

+ Manage procurement and vendors. Review and approve invoices, requisitions, purchase orders, credit card and other financial transactions

+ Oversees monthly services invoices, reviewing statements for accuracy and initiating corrective actions, as needed

+ Trains users on self-reimbursement and travel & conference expense reports for STS staff, ensuring compliance with policies.

Duties & Management

Responsible for coordination of activities for STS. Manage event registration process, logistics and event budgets

Develops reports and other substantive, non-routine documents describing activities, facilities, and resources, including surveys, time/effort studies, and cost allocations

Oversees office management services for the STS Dept

Coordinates and facilitates the interview process for open staff positions

Manage staff on permanent or special assignments/projects

Maintains a presence and availability with urgent IT needs and/or who require an escalation path beyond the normal support avenues

Manage the weekly class support/launch schedule

Participate in the training of Faculty on the use of classroom technology

Facilities Management

Respond to general building request, urgencies, emergencies

o Liaison with Facilities

o Submit requests via FSR, ITSRs

Aggregate activity/issues from all departmental facilities representatives

Evaluate, order, and coordinate the installation of signage as needed

Coordinate furniture moves for faculty, staff, and events

Responsible for the asset management and capital equipment inventory for the department

Additional

Skills & Qualifications

Additional Responsibilities (5%)

+ Print Management

+ Provide reports

+ Add monies to student accounts several times a year

+ Liaison with  office Auxiliary Services

+ Request refunds of unused funds

+ Editor/reviewer for communications and website content for accuracy, grammar, spelling, tone, and flow

+ Train and assist other staff

Job Type & Location

This is a Contract position based out of Rochester, NY.

Pay and Benefits

The pay range for this position is $20.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available…