Bidding Coordinator Job in Rochester, NY
Listed on 2026-08-15
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Business
Business Development, Sales & Marketing, Business Administration -
Sales
Business Development, Sales & Marketing, Sales Development Rep/SDR, Business Administration
Bid Coordinator
Research and identify relevant bid, RFP, RFQ and proposal opportunities
Conduct outreach to subcontractors, vendors, clients or partners to gather bid information and confirm participation
Coordinate the bid process from initial opportunity review through submission support
Track bid deadlines, requirements, contacts and status updates in internal systems
Prepare bid packages, outreach emails, follow-up communications and supporting documentation
Assist with collecting pricing, compliance documents, certifications and other required materials
Maintain accurate records of outreach activity, bid responses and submission outcomes
Collaborate with internal teams including sales, operations, estimating and business development
Follow up with contacts to confirm receipt of requests and encourage timely responses
Help ensure proposals are complete, compliant and submitted by deadline
Monitor public and private bidding platforms for new opportunities
Support post-bid communications and reporting as needed
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