Grants Management Specialist II- Neuroscience

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Job Location (Full Address): 220 Hutchison Rd, Rochester, New York, United States of America, 14620 Opening:
Worker Subtype:
Regular Time Type:
Full time Scheduled Weekly

Hours:

40 Department: 400010 Neuroscience

Work Shift:

UR
- Day (United States of America) Range: UR URG 109 Compensation Range: $56,500.00 - $79,100.00 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Provides professional-level support in the coordination of departmental programs and sponsored research activities, with moderate independence and decision-making authority. Assists in developing and implementing program policies and procedures; monitors program operations to ensure alignment with established goals; and facilitates communication with internal and external stakeholders. Supports planning and evaluation activities, including data collection, outcome analysis, and reporting. Contributes to the development of training and outreach materials and collaborates with institutional resources as needed.

Manages pre- and post-award processes for research and programmatic grants, including budget preparation, account setup, expenditure monitoring, and financial reporting, in compliance with University, sponsor, and federal regulations. The focus of these tasks is on the Golisano Intellectual and Developmental Institute.

Pre & Post Award Grant

Activities:

Supports faculty in the Department of Neuroscience (DON) and the Golisano IDD Institute (GIDDI) in the preparation, review, and submission of complex grant proposals. Develops and monitors budgets, ensures compliance with sponsor and institutional policies, and serves as a liaison with the Office of Research and Project Administration (ORPA). Oversees grant accounts post-award, including progress report tracking, expense reconciliation, and reporting, ensuring timely and accurate submission of required documentation.

Financial Management: Reconciles and performs high level, in-depth analyses and reconciliation of accounts, including monthly analysis of salary and non-salary expenses, utilizing UR Financials, COGNOS, myURHR, URGEMS, and other tools. Prepares and reviews monthly accounting reports with senior administrator and Principal Investigators. Monitors accounts for appropriateness of charges. Meets monthly, with management and PIs and reviews current spending and forecast projections based on spending trends.

Policy Compliance: Applies knowledge of NIH and other federal funding agency policies, with a focus on research related to neuroscience and developmental disabilities. Ensures that research and program activities adhere to applicable compliance standards. Monitors changes in institutional and sponsor guidelines and advises investigators and staff accordingly.

Program Coordination & Administration: Coordinates operations and special initiatives within the Department of Neuroscience and GIDDI. Supports leadership in implementing program strategies, evaluating outcomes, and aligning day-to-day activities with institutional goals. Plans and organizes meetings, retreats, and collaborative events across departments and institutes. Maintains documentation and workflows to support smooth program execution.

Data & Program Analysis: Collects, analyzes, and synthesizes data to assess the effectiveness of department- and institute-level programs. Prepares narrative and financial reports, impact summaries, and stakeholder updates. Utilizes feedback and outcome data to inform continuous improvement efforts and strategic planning.

Stakeholder Support and Consultation: Serves as a key administrative resource to faculty, trainees, and collaborators. Provides guidance on grant and program procedures, internal systems, and policy interpretation. Offers onboarding and informal training to new…