Registrar, Education ​/ Teaching, Education Administration

Position Details

Position Information

Position Title
Registrar

Position Type
Staff

Requisition Number
ST170

Department
Registrar

Title of Supervisor
Associate Provost

Full-time/ Part-time
Full-time

Work Hours per Week
35

Weeks Per Year
52

Months Per Year:
12

Work Days
5

Work Hours
8:30 am - 4:30 pm

End Date (required for Temporary, Per Diem, Independent Contractor/Agency):

Salary Range
$76,500 to $83,500

Hours and Months
35 hours per week, 12 months per year

Exemption Status
Exempt

Staff

Job Description

Job Description Summary

The Registrar is responsible for the overall vision and leadership of all functions within the Registration & Records Office for both graduate and undergraduate programs. The Registrar plays a pivotal leadership role in advancing the university mission and supporting student success. This position requires a unique combination of strong leadership, technical, and interpersonal skills. Duties include supervision of administrative, support, and student staff;

implementation and maintenance of technology to support office functions and operations; development and management of the office budget; review and enforcement of academic policies; and the development and implementation of policies and procedures related to student records and registration. The Registrar serves as the university's FERPA Compliance Officer and is responsible for ensuring compliance with other academic, regulatory, and accreditation policies and requirements.

Supports a team-centered environment within the Registration & Records Office as well as with other partners across campus to best support the student experience.

Essential Functions

Overall office operations:

• Oversees all functions and services provided by the Registration & Records Office, including creation and maintenance of student records, grade processing, graduation evaluation, program evaluations, transcript issuance, course schedule building, classroom assignment, creation and posting of the academic calendar and the undergraduate and graduate catalogs, and course registration processes.
• Provides proactive identification and resolution of problems in a timely and professional manner across a wide range of campus and external constituencies (faculty, staff, administration, students, alumni, prospective students). (45%)

Policies and Procedures:

• Records Security and Management
• Establishes and maintains record-keeping policies and associated procedures, in keeping with established best practices.
• Oversees daily operations that assure accurate and secure records management and delivery.
• Leads ongoing business process analysis in the Registration & Records Office and across the Academic Resource Center to continually identify and implement process efficiencies and enhancements to the student experience.
• Serves as chairperson of the Academic Policies and Procedures Committee, whose role is to develop, review, and revise policies to support student success (20%)

Advisor on Policies and Procedures:

• Serves as point person for students, faculty, chairs and deans regarding university-wide policies as well as Registration & Records Office operations and procedures to ensure fairness and consistency in implementation of policy, and protect the academic integrity of the institution. (15%)

Compliance:

• Ensures compliance with academic, regulatory, and accreditation policies and requirements. This includes but is not limited reporting mandated enrollment and graduation data through the National Student Clearinghouse, managing the course roster verification process required for Title IV funding, and ensuring compliance with federal FERPA regulations. (10%)

Academic Programs:

• Initiates process of new program creation upon NYS approval for inclusion in catalogs and updates to associated college systems. Ensures clarity and accuracy of academic program details and requirements in support of student success and progress towards degree completion. (5%)

Budget Management:

• Develop and maintain the office budget (5%)

Required Education, Experience, Technology Applications and Skills

• Master's degree with five years of progressive experience and responsibility in higher education, including three or more years…