Grants & Contracts Admin II

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Worker Subtype:
Regular

Time Type:
Full time

Scheduled Weekly

Hours:

40

Department: 400045 Neurology - MC Admin M&D

Work Shift:

UR - Day (United States of America)

Range: UR URG 110

Compensation Range: $60,431.00 - $84,603.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

GENERAL PURPOSE

With minimal direction from the Director of Research and considerable latitude for independent judgment, the Grants & Contracts Admin II, provides financial oversight and administrative support to assigned Neurology divisions and Principal Investigators and manages all aspects of sponsored project management and research gift and endowment spending for the Department of Neurology. Specific areas of responsibility include financial reporting, budget development, and cost analysis activities, as well as the coordination of research activities including study start-up, billing and/or operational workflows, and staff training in University systems.

Oversees, directs and manages all aspects of sponsored programs including human resource functions (screens, hires, assists with onboarding research staff), project cost allocations (includes approval and analysis of all salary and non-salary expenses), financial reporting, and closeout activities. Supervises and manages work for assigned Staff Accountant. Represents Neurology as liaison to internal offices and through negotiations and interactions with external organizations including project sponsors and subcontractors/vendors.

• Prepares various sponsored project budgets and application materials for Department of Neurology principal investigators as assigned. Assists with identifying funding opportunities internally and externally.
• Reviews protocols, NIH announcements, and other funding opportunities with assigned PIs or divisions to prepare and assemble proposal package and project budget in both university (IORA) and sponsor portals (ASSIST, Proposal Central, etc.) to submit to the Office of Research and Project Administration (ORPA).
• Works closely with principal investigators to ensure adherence to university and sponsor deadlines and compliance requirements for participation in research. Helps to identify and mitigate concerns related to project staffing, infrastructure, timelines, etc.
• Serve as liaison to sponsors/external organizations, subcontracts, vendors, and University offices involved in sponsor funding including ORPA, Office of Counsel, Purchasing, Accounts Payable, Office of Technology Transfer, Office of Research and Costing Standards (ORACS), Research Subjects Review Board (RSRB), Office of Clinical Research (OCR), and University Committee on Animal Resources (UCAR). Represents University and Neurology in sponsor budget negotiations and other programmatic changes.
• Review Notices of Award for accuracy and impacts to project. Oversee salary cap and cost sharing documentation, fellowship, and pilot and seed grant funding. Works with Principal Investigators on progress report submissions, monthly term reports, extension requests, amendments and processing close out of clinical trials or grants.
• Meets regularly with Principal Investigators (PI), research staff, staff accountant and others as appropriate to review budget/financial status and receive programmatic updates that impact projects.

• Provides instrumental support to Neurology Research Administration team portfolio which includes 60+ active researchers and 250+ active awards with research expenditures exceeding $15 million annually.
• Monitors expense allocations and budget to actual spend for research gift and endowments funds for assigned divisions.
• Monitor accounts receivables/invoicing of sponsors, subcontracts, and administration of other financial transactions pertinent to fiscal success of project.
• Identify funding changes and approaching project end dates to identify funding gaps and suggest new funding opportunities or reassign underfunded grant personnel.
• Review financial ledgers, reports and responsibilities with PI, staff accountant, study teams, and other divisional leadership as needed; discuss and make recommendations regarding staff allocations and spending priorities.
• Work with assigned staff accountant and Neurology Research Administration to implement and execute solutions for consistent financial management including monitoring of reconciliation process for salary and on-salary expenses, financial forms processing and approvals, tracking budget to actual spend, and various other financial…