Records Management Analyst, Internal Audit; Pro

Monroe Community College Job Posting:
Records Management Analyst, Internal Audit (Provisional)

Records Management Analyst, Internal Audit (Provisional)

This position is responsible for examining and evaluating record management systems for the efficient handling, protection, storage, and disposition of business records. The employee plans and develops records-retention,preservation, and retrieval systems in accordance with departmental goals and state laws. General supervision may be exercised over a subordinate staff. The employee reports directly to and works under the general supervision of a senior staff member.

Does related work as required.

• Implements disposition and retention of records according to State, Federal, and local retentionschedules and guidelines
• Confers with clerical and supervisory personnel to gather suggestions for improvements and detect records-management problems
• Reviews records retention schedules and governmental recordkeeping requirements and determines timetables for transferring active records to inactive or archival storage, for reducing hard copy records to micrographic form, or for destroying obsolete records
• Implements reorganization and consolidation projects for existing records series, under the direction of an administrator
• Assists in implementing the micrographics program
• Research and forecast future microfilming needs
• Makes recommendations as to records series to be filmed
• Prepares specifications for records management-related purchasing, according to industry and technical standards
• Compiles data on space usage in office and storage areas
• Forecasts future space needs, identifies space efficiency measures
• Draft the office and storage area layout to plot equipment locations and compute available office space.
• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth, which includes seeking ongoing training in diversity, equity, and inclusion to better serve students.

Good knowledge of New York State rules and regulations regarding records retention; good knowledge of the techniques involved in record storage and disposition; good knowledge of records management techniques; good knowledge of equipment available for reproduction and storage of documents; good knowledge of office procedures and practices; ability to plan, organize, and implement a records storage and retrieval system; ability to maintain record of inventory of documents stored;

ability to lead others in records storage and reproduction work; ability to communicate effectively with staff, support departments, vendors, and contractors; ability to move material weighing between thirty to fifty pounds; organizational ability; general business aptitude; willingness to work in an attic, basement, or other storage areas; good judgment; initiative; physical condition commensurate with the demands of the position.

Must currently hold the Monroe County civil service title of Records Management Analyst or be reachable on the current eligible list for this title or meet the below minimum requirements for a provisional or temporary appointment, if offered.

Graduation from high school or possession of an equivalency diploma plus, EITHER:

(A) Four (4) years of paid full-time or its part-time equivalent experience involving records management, and examining and evaluating business records to determine efficient handling, protection, storage, and disposition; OR,

(B) Graduation from a regionally accredited or New York State registered or regionally accredited college or university with an Associate's degree, plus two (2) years of experience as defined in (A) above; OR,

(C) Graduation from a regionally accredited or New York State registered college or university with a Bachelor's degree, plus one (1) year of experience as described in (A) above; OR,

(D) Any equivalent combination of training and experience as defined by the limits of (A), (B), and (C) above.

Special…