CAS; Coordinated Assessment System Administrator

CAS (Coordinated Assessment System) Administrator Job Description

Posted Wednesday, February 25, 2026 at 5:00 AM

We accept applications for open positions. We are an equal opportunity employer.

Empowering People's Independence (EPI), provides support for people with developmental disabilities, epilepsy, and brain injury through progressive, tailored care to improve their health, wellbeing, independence, and social inclusion.

Job Purpose:

The primary purpose of this position is to manage the administrative and logistical aspects of the Coordinated Assessment System (CAS) to include ensuring the needs of individual’s supported are clearly identified, training and serving as point person/liaison for all involved parties during the Assessment process.

Essential Functions:

Administrative:

• Collaborates with Care Plan teams of Residential and Community Day programs, to ensure individual’s needs are reflected accurately in electronic records and are consistent with the CAS tool.
• Attends care plan meetings to ensure understanding of individual’s needs.
• Periodically audits individual’s records and resolves discrepancies of records to ensure accurate reflection of individual’s needs.
• Prepares families and care team for CAS interviews to include explaining purpose of process, ensuring clear understanding of individual’s needs, familiarity with records and their role in the process.
• Ensure a smooth and efficient workflow of the CAS process, to include coordinating assessment interviews with individuals, families, Care Coordination Organizations (CCO’s) and Office for People with Developmental Disabilities (OPWDD).
• Ensure the interview process runs efficiently and meets all program objectives and productivity targets.
• Identify and resolve any issues that arise, to include coordinating last minute scheduling changes, clarifying information, etc.
• Coordinate any appeals of the CAS, if needed, with Care Manager and Team
• Provide ongoing training to care teams and families on CAS process and their role.
• Report any issues to Director of Residential Program and/or designee.

Record Keeping & Reporting:

• Ensure individuals records accurately always reflects individuals’ needs.
• Track new services and manage assessments of all existing individuals to ensure needs of the individuals are clearly identified.
• Generates reports based on observations of individual and/or family/care team meetings.
• Provides feedback and analysis on CAS process.
• Develops Procedures and Training Manuals for care team & family.

Other

Collaborates with Finance on budget related matters.

Performs other duties as assigned by Director of Residential Program and/or designee within scope of practice.

Non-Essential Functions:

• Presents to Leadership Team as requested.
• Participates on various EPI committees as able.

Compliance :

• Must maintain confidentiality and exercise discretion concerning all business-related matters, including but not limited to board/vendors/donors’ names, investigations, finance, operations, and employee relations matters.
• Must be willing to complete specific company required trainings as mandated by our governing agency, Office for People with Developmental Disabilities (OPWDD), at time of hire and annually thereafter.
• Must adhere to all departmental /company policies & procedures at all times.

Professional Deportment:

• Consistently demonstrate EPI’s Values:
• Integrity
• Courage
• Respect

Education and Experience:

Minimum Associate’s degree required with 3-5 years’ experience working in intellectual and/or developmental disabilities (I/DD) in residential and/or community programs. Bachelor’s degree preferred with minimum 3 years’ experience with progressively demanding and complex job assignments within a residential and/or community program. Familiarity with OPWDD system, CCO’s and CAS is required.

Supervision:

None

Computer Skills:

Competent with the MS Office Suite applications to include Word, Excel, Outlook & Teams).

Ability to navigate electronic health record applications (e.g., Medisked, eVero, Choices, etc.).

Demonstrated ability to learn new software programs quickly.

Qualifications:

• Must possess and maintain a valid NYS Driver’s License-a vehicle is required for…