U.S. Medical Leave Administrator

Overview

We are looking to hire a U.S. Medical Leave Administrator as part of Kodak's Occupational Health and Benefits team. The ideal candidate is organized, efficient, detail-oriented, process-driven, and enjoys working in an energetic environment. This position is onsite in Rochester, NY and will require attendance in the Rochester office 5 days per week until training is complete, after which there will be an option to work remotely 2 days per week.

• Work with contracted nurse case managers to identify employees out on medical leaves, including Disability, Family Medical Leave Act (FMLA), Paid Family Leave, and COVID-19 sick leaves.
• Obtain documentation necessary to justify medical leave benefits in accordance with state and federal regulations as well as Kodak policies.
• Maintain pay coding for employees out on extended medical leave or Paid Family Leave.
• Review absence reports to reconcile pay coding and identify errors.
• Administer leaves under FMLA, state-m mandated Paid Family Leaves, COVID-19 sick leaves, and Kodak's short-term disability program, including eligibility determination, documentation review for eligibility, issuance of forms per DOL/state regulations and Kodak policy, providing absence and pay coding information to supervisors and HR, and tracking of approved and unapproved leaves.
• Maintain all documentation in strict adherence to HIPAA privacy regulations.
• Prepare and/or review reports to verify the accuracy of information contained therein.
• Communicate—written and verbal—with Human Resources, supervisors, state and federal regulatory agencies, medical offices, employees, and contracted medical services personnel.
• Prepare periodic state-required reporting.
• Assist the Kodak Medical and Benefits teams with other tasks related to administration of employee medical leaves.
• Answer and field phone calls for the Kodak Medical team.
• Attend relevant medical leave workshops, webinars, and legal briefings to stay current with state and federal regulations.
• Participate in meetings related to employees requesting medical leave or Kodak's medical leave program.
• Provide backup to the Occupational Health Assistant as needed.

• Relevant experience administering state and federal medical leaves.
• Knowledge of U.S. Department of Labor FMLA regulations and New York State Paid Family Leave laws.
• Ability to effectively communicate and maintain professionalism in challenging situations.
• Ability to produce high-quality work with consistent attention to detail.
• Ability to multi-task and meet deadlines.
• Ability to analyze problems and identify potential solutions.
• Ability to perform the role while consistently displaying Kodak's Values.
• Proficient with Microsoft Office programs including Excel and Outlook.
• Independent critical thinking skills.
• Ability to speak fluently and communicate in English.
• Spanish proficiency is preferred but not required.

• A minimum of 3-5 years of experience administering medical leaves including FMLA and state Paid Family Leaves.
• Bachelor's degree in a related field is preferred.

• Work in an office environment 95% of the time and potentially outside up to 5% of the time for special employee events.
• Limited lifting up to 5 pounds.
• Ability to change positions frequently to retrieve print jobs, deliver mail to the pickup area, etc., with the majority of time in a seated or standing position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Estimated Salary
: $26.00 - $31.00

Experience Level
: 0-5 Years

Requisition : 1861