Rehab Program Assistant

1500 Portland Ave, Rochester, NY 14621, USA

Posted Thursday, February 26, 2026 at 5:00 AM

Join us in caring for the most important people on Earth. We reward hard – working and caring professionals with competitive pay, great benefits and career growth opportunities.

St. Ann’s Community Offers:

• Salary range $17.50 - $21.90/hr.
• Full time (Day shift)
• Health, vision and dental plans available
• 403(b) Retirement plan
• Discounted Bus Pass program and Dashpass perks for employees and many more!

Job Description:

• Assist with therapy staff scheduling, including tracking PTO, productivity support, and daily coverage adjustments.
• Coordinate and distribute daily essential care cards to nursing units.
• Perform insurance verifications and assist with authorization tracking as directed.
• Prepare, deliver, and file clinical and administrative documents in accordance with facility and regulatory guidelines.
• Maintain organized patient records and therapy department files.
• Support data tracking for productivity, census changes, and caseload updates.
• Assist leadership with reports, audits, and compliance documentation.
• Facilitate communication between therapy, nursing, case management, and admissions teams.
  • Assist therapists with equipment setup, breakdown, and transport for individual and group therapy sessions.
  • Deliver and retrieve therapy equipment (wheelchairs, walkers, adaptive devices, etc.) to patient rooms and nursing units.
  • Maintain cleanliness and safety of the therapy gym and equipment in accordance with infection control standards.
  • Support therapists during group therapy sessions by preparing materials, monitoring participation under supervision, and maintaining safety.
  • Assist with patient transport to and from therapy areas as needed.
  • Monitor inventory of therapy supplies and adaptive equipment.
• Maintain accurate inventory of therapy equipment and supplies.
  • Coordinate ordering of supplies and track usage levels.
  • Ensure preventative maintenance schedules are followed.
  • Identify equipment needs and report repair requirements promptly.
  • Assist with organization and labeling of adaptive equipment and storage areas
  • Ensure proper handling and secure delivery of patient documentation.
  • Support department adherence to Medicare, Medicaid, and facility documentation standards.
  • Assist in preparation for audits and surveys.
  • Maintain confidentiality in accordance with HIPAA regulations.

Candidate Requirements:

· Associate's degree in healthcare administration, business or related field
- Preferred

· Prior experience in rehabilitation, SNF, outpatient or healthcare setting
- Preferred

· Proficiency in Microsoft office and electronic medical records systems
- Preferred

· Experience with EMR systems and insurance verification process
- Preferred