Lead Payroll Specialist

THIS IS AN ONSITE POSITION LOCATED IN ROCHESTER, NY

Pay Rate: $24.94 - $28 per hour

Pay within this range is based on experience and education.

DEI Values Statement

Mary Cariola Center recognizes that a high performing organization is one that cultivates a culture where everyone feels like they belong. Through continued dialogue, education, and policy development, we commit to integrating Diversity, Equity, Access, and Inclusion into all aspects of our work. As an agency founded on principles of inclusion, Mary Cariola Center fosters an environment where all are welcome, and our differences are respected and valued.

Process and complete accurate UKG payroll model

Review and enter information into the HRIS / Payroll (UKG) system (new hires, job changes, salary increases, etc.)

Complete the employee termination process within the HRIS / Payroll and Time and Attendance systems

Complete new hire upload files, ensuring quality and accuracy

Prepare and modify new hire import templates as needed

Maintain the file of W-4’s

Review and compute mileage reimbursement forms

Prepare payroll checks for distribution

Upload ACH direct deposit files to the bank according to the appropriate schedule

Generate Day 0 for monthly close schedule

Prepare wage increase and earnings import templates for upload

Complete import of earnings files and wage increase files in UKG, reviewing for quality and accuracy

Prepare and upload the weekly, quarterly and annual tax files

Assign and maintain accurate position number and labor allocations at the employee level in UKG

Submit requests to the AP Bookkeeper for all payments necessary (garnished wages, United Way, etc.)

Act as Team Lead; helping to train the Payroll Specialist and managing the day to day distribution of work and related tasks

Complete the Precheck quality review of the weekly pay cycle

Process the Weekly payroll in the absence of the Payroll Specialist

Act as the System Admin for Rapid! Client portal; problem solving card registration and activation issues

Act as the System Admin for Ceridian tax filing; reconciling and resolving quarterly and year end variances

Perform a weekly quality review of master file data (program, building, department, etc.)

Validate the People record integration between UKG Pro and Workforce Management (we will be migrating to a new system within the next few months)

Ensure that Supervisor assignments remain accurate and up to date in UKG Pro

Perform monthly, quarterly and annual reviews (defined annual salaries, comparisons, etc.)

Update and maintain the payroll operating procedures manual

Identify and report policy and / or procedural related gaps related to Personnel Action Forms, following up with Human Resource Specialist and / or Human Capital Manager on corrective action

Identify, problem solve and trouble shoot software or hardware issues, submitting a case with the vendor if required

Plan, coordinate and conduct annual internal year-end review processes and prepare Employee W-2’s for distribution

Create & maintain annual calendars in UKG Payroll and Time & Attendance systems

Responsible for payroll timecard metrics reporting and follow up on missing approvals

Complete reports and surveys (Department of Labor, Bureau of Labor Statistics CES, weekly unapproved time metrics, etc.)

Interpret Mary Cariola policies and educate employees and managers on related payroll procedures

Respond to Supervisor and / or employee inquiries in a timely manner

Verify employment and salary to third parties

Develop training for Supervisors and employees

Maintain employee schedules in time and attendance system upon new hire and / or job change

Conduct monthly new hire orientation training for payroll procedures related to time and attendance and ways to receive their paychecks

Maintain updated knowledge of payroll systems and organization procedures

All other duties as assigned

High School Diploma

Knowledgeable of Payroll and Benefits Administration

5 or more years of work experience (at least 4 years must be in payroll)

Ability to read, write, speak and understand English

Associate’s degree in business administration or related field

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, domestic violence victim status, veteran or disability status.

Seniority Level

Mid-Senior level

Employment type

Full-time

Job function

Human Resources

Education Administration Programs