Human Resource Coordinator

Human Resources Coordinator

Department:
Human Resources

Reports to:

Director of Human Resources; will also take direction from the Human Resources Generalist, and members of the Senior Leadership Team

FLSA Status:
Non-Exempt

The Human Resources Coordinator provides administrative support to the Human Resources Department and serves as a key resource for the coordination of day-to-day HR operations. Under the direction of the Director of Human Resources, this role is responsible for maintaining employee records, supporting recruitment and onboarding activities, administering HR processes, managing HR documentation, and assisting with benefits and HR related systems.

The HR Coordinator ensures accurate recordkeeping, timely completion of administrative tasks, and positive employee experience while maintaining the highest level of confidentiality.

• Maintain employee personnel files, HRIS records, and other HR documentation.
• Prepare, distribute, and maintain employment-related forms, letters, and correspondence.
• Coordinate document collection, filing, and retention in accordance with company policies.
• Audit employee records and HR data to ensure accuracy and completeness.
• Assist with HR reporting, data entry, and administrative projects.
• All other duties as assigned.

• Post job openings and manage applicant tracking system activities.
• Schedule interviews and coordinate communication with candidates and hiring managers.
• Facilitate background checks, drug screenings, reference checks, and pre-employment requirements.
• Prepare onboarding documents and new hire orientation materials.
• Coordinate new hire orientation schedules and onboarding activities.
• Ensure all onboarding documentation is completed and properly filed.

• Coordinate volunteer opportunities for RED employees to participate in events with our local community including, but not limited to, Habitat for Humanity, United Way Day of Caring.
• Coordinate and manage applicable on-site events such as blood drives for example.
• Assist in initiatives that support RED's culture, values, internal communications and volunteer activities

• Assist employees with benefits enrollment, changes, and related paperwork.
• Support annual open enrollment activities and employee communications.
• Facilitate the response to routine employee inquiries regarding payroll, benefits, and HR programs.
• Coordinate with HR team to plan and manage employee wellness events including but not limited to walking challenges, immunization clinics, etc.

• Serve as the first point of contact for general HR inquiries.
• Assist employees with HR forms, policies, and administrative processes.
• Prepare employee communications, announcements, and HR-related materials.
• Support employee recognition, wellness, and engagement activities.
• Manage Opti Sign program including weekly slide updates, or as needed

• Assist in the coordination of senior leadership meetings, town hall meetings, and vendors as required.
• Assist with the purchasing of office supplies for specific functions or events including project-based supplies for the HR team.
• Order and delivery of meals for leadership or vendor meetings, including set up and clean up.
• Manage incoming and outgoing mail, packages, including interoffice mail.
• Manage the anniversary and birthday card program

• File required employment records and documentation.
• Assist with audits, reporting requirements, and compliance-related recordkeeping.
• Track required training, certifications, licenses, and other workforce documentation.
• Maintain and report…