IT Business & Project Coordinator

Position Title IT Business & Project Coordinator Position Type Staff

Requisition Number ST176 Department Information Tech Services Title of Supervisor Chief Information Officer Full-time/ Part-time Full-time Work Hours per Week 35 Weeks Per Year 52 Months Per Year: 12 Work Days Monday - Friday Work Hours 8:30am - 4:30pm End Date (required for Temporary, Per Diem, Independent Contractor/Agency):
Salary Range $62,400 Hours and Months 12 months 35 hours for week Exemption Status Exempt

Staff

Job Description

Job Description Summary

Under the direction of the Chief Information Officer, the IT Business & Project Coordinator manages the entire workflow associated with campus technology procurement and equipment lifecycle management functions and coordinates campus-wide technology proposal process. Scope of responsibility encompasses purchasing, payments, licensing, maintenance and coordination of technology lifecycle management for all technology software and hardware purchases. The IT Business & Project Coordinator assists the CIO with budgeting, planning, prioritizing, and regular, effective communication to the Nazareth community as well as vendors.

* This is a staff bargaining unit position.

Essential Functions

* Monitors and reports on ITS budgets. Manages hardware/software procurement activity and technology proposals and grants. Key duties and responsibilities include:

* Assists the CIO with the development, prioritization, management and monitoring of the ITS centralized capital, minor & one-time and departmental operating budgets;

* Assists the CIO with vendor management and product selection processes;

* Manages the purchase and tracking of campus-wide computer software and hardware, and related items/services from requisition through payment;

* Monitors / facilitates the ticketing system workflow to prepare lifecycle management forecasts and support budget requests;

* Works closely with the ITS team and the campus to determine, maintain, and communicate campus technology standards;

* Proactively seeks technology savings opportunities

* Provides project coordination for the annual campus-wide technology proposal process, strategic initiatives, and other assigned projects.

* Develops and maintains status on project major milestones.

* In coordination with the CIO, partners with the and key project stakeholders to ensure that technology proposal project milestones and software/hardware status (order placed, arrived, installed etc.) are tracked and communicated as necessary.

* Coordinates the centralized IT asset management system for hardware and software. Collaborates with others to ensure the accurate tracking of campus-wide technology inventory (assets).

* Monitors all software licenses and maintenance contracts to ensure compliance and renewal provisions.

Required Education, Experience, Technology Applications and Skills

* Bachelor's degree in Business, Computer Information Systems, Project Management, or equivalent experience required.

* Must be able to articulate project demands; recommend and negotiate priorities to support groups and committees.

* Demonstrated ability to manipulate data (import / export), organize and present to others in various formats including, but not limited to MS Excel and Powerpoint.

* Experience with a work order tracking or ticketing system.

* Experience with project management concepts and software.

* Exceptional organizational skills and be able to attend to and prioritize projects.

* Ability to successfully manage interpersonal working relationships. As appropriate, collaborate with staff in other units and divisions to achieve the goals of the College.

* Excellent written and verbal communication skills.

Preferred Education, Experience, Technology Applications and Skills

* Experience with visual communication and design packages such as Adobe Express, Canva, etc.

Supervisory Responsibilities

* None.

Physical Requirements

* Prolonged periods of sitting, extensive computer use, and occasional lifting or moving of light objects.

Equipment to be used

* All MS Office Applications, particularly Excel

* Ellucian (Colleague)

* Team Dynamix (TDX)

* Adobe Acrobat

* PC Desktop and Laptops - various models

* Printers & copiers - various models

* Standard office equipment

* Zoom

Posting Detail Information

Posting Date 05/18/2026 Closing Date EEO Statement

Join Nazareth University, a leading institution in Rochester, NY, with a vibrant community of approximately 1,900 undergraduate and 500 graduate students. We seek dedicated staff members who are committed to supporting student success, community engagement, and championing equity and inclusion. Located just minutes from downtown Rochester, our campus provides a dynamic environment for professional growth, innovation, and collaboration.

At Nazareth, we are committed to equity and inclusion, ensuring equal access to employment opportunities without discrimination. We advocate for an inclusive workplace and welcome applicants from diverse backgrounds, experiences, and…