Senior Project Coordinator

Location: City of Rochester

## Senior Project Coordinator Apply locations:
United States - Rochester, NYtime type:
Full time posted on:
Posted Todayjob requisition :
R67143
*** Hungry, humble and smart? If you have these qualities, we want you on the team.
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* Job Summary:

** Reporting to the Manager, Implementation Projects, the Senior Project Coordinator provides project coordination and support to the Project Management team.
This position partners closely with a Project Manager, Solutions Consultant or Manager to support enterprise projects through the full lifecycle, ensuring project artifacts, communications, and follow-through meet Cater Trax standards for accuracy, timeliness, and quality.
This is a hybrid position located in Rochester, NY.
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* Job Description:

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* ESSENTIAL DUTIES AND RESPONSIBILITIES:

*** Support project(s) lifecycle from Requirements Gathering / Solution Design through Implementation and Project Close.
* Coordinates internal resources and third parties/vendors for the successful execution of project implementation.
* Gather data as project work is executed and create, maintain, and organize comprehensive project documentation.
* Track project timelines, milestones, and action items; proactively flag risks, gaps, or roadblocks.
* Prepare and distribute project communications, meeting agendas, and summaries as directed.
* Schedule and coordinate internal and client-facing meetings (as requested).
* Support user acceptance activities by coordinating logistics, documentation, and follow-ups.
* Works with individuals internal and external to the organization, including executive stakeholders and departmental vice presidents to ensure partner/client satisfaction with project deliverables.
* Assist with post-launch activities, including feedback collection and documentation closeout.
* Ensure project artifacts are accurate, complete, and stored according to team standards.
* Follow established project management templates, tools, and workflows.
* Performs other duties as assigned.
** QUALIFICATIONS AND EXPERIENCE INCLUDES:
**** EDUCATION
* * Bachelor’s degree in business administration, project management, or a related field (or equivalent experience).
** CERTIFICATION
* * Active CAPM certification is required at time of hire.
** EXPERIENCE
* ** Minimum 3-5 years of experience in project coordination or project management support.
* Experience supporting SaaS or technology implementations preferred.
* Experience working within structured project management methodologies preferred.
* Agile/Scrum certification or demonstrated Agile experience
** SKILLS AND COMPETENCY REQUIREMENTS
*** Exceptional attention to detail with a demonstrated ability to produce highly accurate work.
* Quick learner who can rapidly understand project context, tools, and processes.
* Strong organizational and multitasking skills in a fast-paced, deadline-driven environment.
* Solid analytical and problem-solving capabilities.
* Ability to work independently while taking direction from a Project Manager.
* Strong written and verbal communication skills with internal teams and clients.
* Ability to identify and drive continuous improvement or process improvements
** COMPUTER SKILLS
*** AI Knowledge and experience with AI Tooling to support project management, automating workflows and prompt engineering.
* Advanced Microsoft Excel skills, including formulas, VLOOKUP/XLOOKUP, data validation, and pivot tables.
* Intermediate knowledge of project management tools such as Microsoft Project or Smartsheet.
* Proficient Outlook skills (email, calendaring, meeting coordination, task management).
* Proficient Microsoft Word skills for professional documentation.
* Comfort working across multiple internal systems and tools.
** PHYSICAL DEMANDS
** While performing the duties of this job, the employee is regularly required to sit; use hands to operate a computer, copier, fax or other office equipment. The employee must occasionally lift and/or move up to 15 pounds.
** WORK ENVIRONMENT
** While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
** TRAVEL
* * N/A##
** BE AN AMBASSADOR OF HOSPITALITY:
** Each member of the Cater Trax Family is expected to consistently demonstrate the Cater Trax Core Values in their daily work and interactions.
** The Cater Trax Core Values
*** We Demonstrate Hospitality
* We Build Positive Teams
* We Value Honest and Respectful Communication
* We Pursue Growth and Learning
* We Act with Integrity
* We Demonstrate Humility and Empathy
** Worker Type:
** Regular
* * Number of Openings Available:
** 1
* ** Be part of something big. Apply to join our team today**
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