Purchasing Assistant

Purchasing Assistant

Location: Rochester NY, On-Site

Compensation: $22.00 - $30.00 per hour based on experience

Schedule: Monday-Friday, 7:30am-4:00pm

The Purchasing Assistant works closely with the buyers and purchasing manager to provide support to the team. This position is responsible for performing various purchasing functions and tasks of a tactical nature. The goal is to execute purchasing transactions and maintain good supplier relations so that the buyers can focus more on strategic initiatives.

• Performs a variety of purchasing transactions for the buying team such as purchase order placement, securing supplier confirmations, updating item due dates, etc.
• Works closely with suppliers to maintain current due dates.
• Keeps in close touch with suppliers and communicates QVI’s needs and expectations.
• Runs key performance metrics on a daily, weekly, or monthly basis.
• Partners with the buyers to ensure purchase order requirements are communicated effectively.
• Acts as the first line of defense for expediting hot items and shortages.
• Communicates with planners and requestors as needed to confirm delivery date changes or other issues that may occur with an order in a timely manner.
• Contributes to the goal of ensuring the highest quality products are obtained, with the best on time delivery, at the best unit cost, for those parts and assemblies assigned.
• Responsible for accurate maintenance of the ERP system for specific data such as vendor contracts, lead‑times, price breaks, updated quotes, due dates, promise dates, and vendor/item master data.
• Performs any additional routine or administrative purchasing function as needed for assigned commodity (mail opening, file maintenance, etc.).
• Performs additional related tasks or duties as assigned by management.

• High School Diploma required.
• 2-3 years of working experience in purchasing, supply chain management, or related position, preferably in a manufacturing environment.
• 2-3 years of experience working with Enterprise Resource Planning systems.
• Strong verbal and written communication skills. Strong organizational skills.
• Proficiency with the Microsoft suite of products (Excel, Word, Outlook) and strong familiarity with Enterprise Resource Planning (ERP) systems.
• Experience with Infor / CSI highly desirable.

• Ability to move and navigate around a manufacturing environment and facility, including walking through different production areas and shop floors.
• Comfortable with standing, walking, and occasionally traversing stairs or uneven surfaces.
• Ability to use standard office equipment such as computers, keyboards, and phones for extended periods (8+ hour shift).
• Ability to occasionally lift and carry objects of 10-25 pounds.
• Strong visual and auditory acuity needed to read, interpret, and analyze data, production schedules, and reports.
• Exposure to moderate to loud noise levels from manufacturing equipment and machinery

At QVI, we invest in your health, your future, and your family. Here is a look at the comprehensive rewards package you will enjoy as part of our team:
Exceptional Health & Wellness

• Free Individual Healthcare: We pay 97–100% of premiums on our most affordable HDHP—meaning $0 premium costs for single employee coverage!
• Full Disability Coverage: Peace of mind with 100% employer-paid Short-Term and Long-Term Disability Insurance.
• Life Insurance: Fully employer-paid life insurance policy to protect you and your loved ones.

• 3+ Weeks of PTO: Start with over 3 weeks of combined paid vacation, sick, and personal time.
• Milestone Increases: Earn even more days off after hitting your 5-year and 10-year anniversaries.
• 10 Paid Holidays: Enjoy 10 designated paid company holidays throughout the year.

• $7,000 Tuition Tuition Reimbursement: Advance your career with up to $7,000 in annual tuition assistance.
• Dependent Scholarships: Specialized college scholarship programs exclusively for the children of QVI employees.

• 5% 401(k) Match: Build your retirement fast with company…