Facilities Coordinator & Maintenance Tech

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Full Time Rochester, NY, US

Salary Range: $23.00 To $26.00 Hourly

Position Summary:

The Facilities Coordinator & Maintenance Technician will play a key role in managing both the operational coordination and hands-on maintenance activities across the organization’s facilities. This position will oversee the scheduling and execution of preventive and corrective maintenance tasks while also managing the day-to-day facilities operations. The individual in this role will be responsible for the upkeep and repair of building systems, equipment, and facilities, as well as coordinating the daily tasks of facilities support staff and ensuring that all facilities are maintained to the highest standards.

The position will also require the individual to handle various errands and ensure effective communication with tenants, providing prompt responses to their requests and concerns.

Key Responsibilities /

Essential Job Functions:

Maintenance & Repair:

• Perform routine maintenance, troubleshooting, and repairs for building systems such as HVAC, electrical, plumbing, and lighting.
• Conduct regular inspections to identify any maintenance issues or areas that require repairs, and initiate action to resolve them.
• Perform minor construction, painting, and general repairs as needed to maintain the aesthetic and functional quality of the facilities.
• Respond to urgent maintenance requests (e.g., equipment breakdowns, plumbing issues) and ensure timely resolution.
• Maintain and update records for maintenance activities, repairs, and service calls.

Preventative Maintenance:

• Develop, implement, and maintain a preventative maintenance program for all facilities, ensuring systems are regularly inspected and serviced to avoid costly repairs or breakdowns.
• Schedule and perform regular inspections and preventative maintenance tasks on building systems (e.g., HVAC filters, plumbing checks, fire alarm systems, lighting).
• Collaborate with external vendors when necessary for specialized services (e.g., HVAC contractors, electricians) to ensure optimal functioning of all systems.

Coordination & Scheduling:

• Coordinate and schedule daily maintenance activities, ensuring that staff members are assigned appropriate tasks and resources.
• Work closely with the Facilities Manager to develop maintenance schedules and priorities, balancing urgent repairs with routine maintenance tasks.
• Maintain communication with team members, vendors, and leadership regarding ongoing work, requests, and facility updates.
• Track maintenance requests, ensuring that tasks are completed on time and to the required standards, and that they are documented appropriately.
• Manage relationships with external vendors and contractors for specialized maintenance tasks (e.g., HVAC, plumbing, electrical work), ensuring that service contracts are fulfilled and service quality is maintained.
• Obtain quotes and assist with procurement for necessary materials and supplies for maintenance tasks, ensuring cost efficiency.
• Review and monitor vendor performance to ensure adherence to service agreements and timelines.

Facilities Operations & Support:

• Assist in coordinating general facility operations, including space planning, cleaning schedules, and landscaping coordination.
• Ensure that facilities are properly stocked with necessary maintenance supplies, cleaning products, and tools.
• Aid in setting up for events or special projects as needed, ensuring the facility is prepared and operational.
• Maintain a clean, safe, and organized work environment for all employees, visitors, and contractors.

Reporting & Documentation:

• Maintain accurate logs of all maintenance and repair activities, including details of completed work, service requests, and inventory use.
• Provide regular reports to the Facilities Manager on the status of ongoing maintenance tasks, facility issues, and project timelines.
• Keep track of warranties, service contracts, and equipment manuals for building systems and machinery.

Safety & Compliance:

• Ensure that all maintenance and repair work complies with safety regulations, building codes, and company policies.
• Follow established safety protocols when performing maintenance work, including the use of protective equipment and proper disposal of hazardous materials.
• Report any safety hazards or concerns to the Facilities Manager…