Property Manager

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

** Job Location (Full Address):*
* 135 Corporate Woods, Rochester, New York, United States of America, 14623

** Opening:*
* Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly

Hours:

40

Department:

100060 University Real Estate

Work Shift:

UR - Day (United States of America)

Range:

UR URG 112

Compensation Range:

$70,197.00 - $

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

** Responsibilities:*
* Serves as the managing agent responsible for oversight of off-site owned properties in the various aspects of Property Management and Project Management that ensure compliance with university standards, policies, and procedures, and contract documents. Facilitates and coordinates off-site owned properties, alterations and renovations (under $1M), and special projects University-wide, including College Town, Medical Center, and affiliates, including internal relocations.

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* Essential Functions:

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* + Manages, communicates, and facilitates landlord responsibilities for leased and off-site owned building properties within the Real Estate Portfolio. Acts as the liaison to landlords and main points of contact for University departmental resources to lead facilitation and resolve property/suite problems and concerns where responsibility falls upon the landlord. Conducts walk-throughs, follows through on fiscal responsibility, introduces concerns for the betterment of the University from initial contact to completion, including water leaks, mold, and IAQ requests, reimbursement on property loss, life safety, and mandatory testing initiatives/follow-through, appraisal/environmental, and survey requests.

+ Manages tenant relations where the University is the landlord.

Tasks include tenant onboarding/offboarding, triaging maintenance requests, managing landlord maintenance responsibilities, coordinating landlord work in tenant spaces, following up on non-payment of rent, overseeing 3rd party management and maintenance contracts, coordinating with University departments in areas of shared responsibility (e.g., Facilities, DPS, EH&S), overseeing marketing activities, and developing capital budgets for Meliora Development.

+ Coordinates internal relocations and onboarding of new Highland Hospital and Business tenancy. Communicates the process and educates UR administrators, practice and program managers on tenant vs. landlord responsibilities; initiates contact with third-party facility vendors to maintain and ensure that premise operations (including maintenance, housekeeping, and minor renovations) run smoothly. Conducts meetings as appropriate, introduces landlord representatives, and notifies existing University of Rochester tenants of upcoming changes and new tenants.

Maintains open communication to ensure awareness of any noise or interruption of business operations.

+ Responds and manages emergency situations, i.e., floods, power outages, fire alarms, and HVAC Outages. Coordinates with Facilities, Ambulatory Operations, and contracted vendors to resolve issues in a timely manner. Communicates course of action and resolution efforts to all necessary parties.

+ Notifies landlords of project moves and ensures that appropriate documentation is handed off. Receives space utilization changes and coordinates rent allocations with the Finance department. Initiates requisitions for POs in Workday/P2P. Manages the Memorandum of Understanding (MOU) process to track changes in rent allocation and ensure compliance.

+ Facilitates tenant meetings for leased and owned properties. Coordinates communication with UR/HH point persons, facility vendor, outsourced security guards (where applicable), and landlords to maintain interior building systems, exterior premises, and demised tenanted improvements. Manages and communicates the development of capital budget needs for respective owned properties and leaseholds, where applicable, and maintains cost avoidance measures as necessary. Communicates regarding work scope between non-UR building owners and security providers where applicable.

+ Initiates long-term and blanket purchase orders, approves payments, and creates receipts in Workday/P2P for University vendors (i.e., security vendors, waste removal services, etc.) and various programs/off-site locations.

Establishes yearly contracts in collaboration with UR Corporate…