Capital Construction Administrator - Alfred State College

Alfred State College

Title: Capital Construction Administrator - Alfred State College

Location: Alfred, NY

Category: Professional Bargaining Unit - UUP

Posted On: Tue Mar 3 2026

Under the supervision of the Director of Capital Construction, the Capital Construction Administrator oversees procurement, contract administration, financial coordination, and administrative operations for construction, capital improvement, and professional design service projects across the State University of New York (SUNY) system.

This position serves as SUNY's subject matter expert for construction procurement and contract administration, ensuring full compliance with SUNY policies, New York State Finance Law, Department of Labor requirements, MWBE/SDVOB regulations, and other governing statutes. The Administrator manages the full procurement lifecycle from planning and solicitation through contract execution, financial oversight, and project closeout while supporting campus and system stakeholders in securing qualified contractors, architects/engineers, and consultants.

• Develops and administers Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQ) for construction and capital projects.
• Prepares and administers sealed bid packages and manages public bid openings in accordance with statutory requirements.
• Coordinates pre-bid/pre-proposal meetings, vendor communications, addenda, advertisements, and formal inquiries.
• Establishes and manages evaluation and selection committees to ensure compliance with scoring and procurement procedures.
• Drafts, reviews, negotiates, and routes contracts, amendments, change orders, work authorizations, and term agreements.
• Manages construction contracts from award through execution, including submissions to SUNY Office of General Counsel (OGC), Attorney General (AG), and Office of the State Comptroller (OSC).
• Interfaces with SUNY OGC, AG, and OSC to address questions and facilitate timely contract approvals.
• Reviews insurance certificates, bonds, vendor responsibility documentation, and other compliance materials.
• Ensures all solicitations and contracts include appropriate bonding, insurance, MWBE/SDVOB participation goals, and statutory requirements.
• Administers multiple contracts concurrently and supports post-award activities and project closeout.

• Manages all financial aspects of capital projects, including purchase orders (POs), purchase requests (PRs), owner-direct purchases, reimbursements, invoicing, and accounts reconciliation.
• Conducts budgeting, forecasting, and monitoring of project and operational budgets.
• Evaluates project financial health and performs ongoing review of capital accounts to ensure accurate allocation of expenditures.
• Ensures timely and accurate processing of accounts payable, billing, and payments.
• Develops and maintains comprehensive written procedures governing procurement, contracting, change orders, field orders, payments, monitoring, and closeout.
• Prepares procurement reports, financial tracking tools, performance metrics, and related correspondence.

• Collaborates with Project Managers, Facilities teams, campus administrators, and consultants to align procurement and financial timelines with project schedules.
• Provides milestone tracking, procurement schedules, and regular status updates to leadership.
• Ensures construction contracts are performed in accordance with SUNY and SUCF policies and procedures.
• Ensures compliance with MWBE/SDVOB utilization programs and evaluates waiver requests when necessary.
• Establishes and maintains term contracts for consulting, design, and construction services.
• Liaises with administrative offices to promote effective interdepartmental cooperation.
• Documents project-specific communications and maintains accurate record-keeping systems.
• Prepares meeting agendas, supporting documents, and meeting minutes.

• Serves as a resource to SUNY departments and external vendors on construction procurement best practices and procedures.
• Reviews and updates procurement templates, policies, and procedural manuals to ensure continuous improvement and compliance.
• Develops policy and procedural recommendations to enhance efficiency and strengthen internal controls.
• Ensures adherence to New York State procurement statutes, Department of Labor requirements, and SUNY standards.
• Supports issue resolution and maintains consistent communication with internal and external stakeholders.

• Maintains comprehensive record-keeping systems and documentation of all procurement and contract activities.
• Prepares reports and correspondence associated with construction projects.
• Attends professional development activities and training to maintain current knowledge of construction and procurement…