Contract Executive Assistant

Key Responsibilities Position Overview

Provide high-level executive administrative support to the CEO, COO, CFO, and limited support to the Executive Chairman (former CEO). This role is heavily focused on calendar management, executive coordination, meeting planning, travel arrangements, presentation support, and maintaining strict confidentiality.

• Provide primary support to:
  • CEO
  • COO
  • CFO
  • Executive Chairman (limited support)
• Serve as liaison between executives and internal/external stakeholders.
• Manage executive communications and follow-up items.
• Assist with maintaining executive relationships with direct reports and key business partners.

• Complex calendar management for multiple C-suite leaders.
• Prioritize meetings and protect executives' time.
• Assess meeting necessity and assist with scheduling efficiencies.
• Coordinate availability across executives and stakeholders.
• Support executives in managing competing priorities and requests.

• Coordinate business travel, including:
  • Flights
  • Hotels/accommodations
  • Ground transportation
  • Detailed travel itineraries
• Prepare agendas and materials for onsite and offsite meetings.
• Support monthly CFO meetings attended by approximately 25-30 participants.
• Ensure meeting logistics, scheduling, and planning details are organized and executed effectively.

• Create and update PowerPoint presentations and executive presentation frameworks.
• Utilize existing presentation templates and build out additional content and supporting materials.
• Work closely with executive direct reports to gather information and presentation components.
• Ensure executives have necessary materials for meetings and presentations.

• Process executive expenses through Concur.
• Track and manage expense reporting accurately and timely.
• Previous Concur experience preferred but not required.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)