Executive Assistant to the Vice President for Student Affairs

Executive Assistant to the Vice President for Student Affairs

Winthrop Position Title Executive Assistant to the Vice President for Student Affairs

State Title

State Class Code

State Class Code AH10

State Pay Table

State Pay Table GEN

Annual Salary/Hiring Range $51,978

Reporting to the Vice President for Student Affairs, the Executive Assistant provides high-level administrative support to the Vice President and the Division of Student Affairs, manages complex and confidential university business, coordinates executive workflows and communications, and supports divisional projects, programs, financial processes and strategic initiatives. The incumbent manages daily operations and serves as a key liaison among Student Affairs departments, university offices, students, families, external partners, and other constituents in support of divisional priorities and to advance the work of the Vice President and Student Affairs Executive Team.

• One year of responsible administrative experience.

• Master’s degree or progress toward a master’s degree.
• Three years of relevant administrative experience in an educational setting.
• Experience providing administrative support to a high-level executive.
• Experience supporting complex office operations, including program coordination, budget monitoring, student or employee supervision, event logistics, executive communications, website content management, and social media or digital communications.
• Proficiency with Microsoft Office/Office
  365 and experience using technology platforms that support financial processes, communication, project management, virtual meetings and office operations.

• Advanced knowledge of office management practices and executive support functions, including budgeting, financial recordkeeping, procurement, travel processes, personnel support, program coordination, event logistics, employment processes, and divisional communications.
• Strong organizational, analytical and problem-solving skills.
• Ability to manage multiple complex and time-sensitive priorities while maintaining accuracy and professionalism.
• Effective oral and written communication skills.
• Strong interpersonal and customer-service skills and the ability to interact effectively with students, families, faculty, staff, administrators, university leadership, donors, community partners and external constituents.
• Demonstrated ability to exercise discretion, sound judgment and initiative when handling sensitive, confidential and high-impact matters.
• Ability to learn and effectively use university systems and technology platforms required to perform position duties at a high level.

• Provides high-level executive administrative and operational support to the Vice President for Student Affairs and serves as a primary point of contact for internal and external constituents on behalf of the Office of the Vice President and the Division of Student Affairs.
• Manages complex communications, scheduling, meeting preparation, travel coordination, executive workflows, office operations, records, divisional rosters, technology-based filing systems, supplies, equipment and work requests.
• Receives, researches, evaluates and triages sensitive inquiries, concerns and grievances involving students, parents, families, faculty, staff and external stakeholders; determines appropriate action according to established policies and procedures; and refers complex or high-impact matters to the Vice President or appropriate Student Affairs Executive Team member.

• Provides high-level coordination and project management support for divisional programs, special projects and strategic initiatives assigned by the Vice President for Student Affairs.
• Supports the planning, implementation, communication, logistics, contract tracking, assessment and follow-up for recurring and emerging Student Affairs priorities, including divisional events, recognition programs, annual meetings, student-centered initiatives (i.e.,…