Accounts Payable Specialist II

Job Title

Accounts Payable Specialist II

Status

Non-Exempt Full-time 12 month position

Wage Grade

725

Reports To

Manager of Financial Planning, Analysis & Procurement

Overview

Works within the Business Office to oversee the College’s Accounts Payable efforts.

Job Duties

• Responsible for following established procedures for processing invoices and check preparation using system software.
• Manages the accounts payable system including monthly balance with the general ledger and daily transfers to the general ledger.
• Responsible for 1099 / W-9 tax compliance
• Maintains, processes and updates a variety of records and information for College purposes including vendor information
• Reconciles monthly bank accounts as well as various general ledger accounts.
• Meets and works with a variety of departments and student organization regarding invoices, reimbursement, budget, travel and other concerns. Creates and monitors systems to ensure departments and student organizations comply with College guidelines for fiduciary responsibility.
• Reviews monthly vendor statements and reconciles expenses to outstanding invoices.
• Processes travel advances, expense reimbursements and record settlements.
• Works with the Manager of Financial Planning, Analysis & Procurement to reconcile and post monthly purchasing card accounts and audit selected accounts on a monthly basis.
• Reviews and provides updates as appropriate on status of faculty professional meeting and/or advising allowances.
• Other duties as assigned

Experience & Skills

• 1-3 years of demonstrated experience in accounts payable or a related field.
• Excellent computer skills with a working knowledge of Excel
• Ability to work with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy.
• Ability to work with a diverse group of colleagues, faculty members and students

Education

High School Diploma or GED required. Additional education in basic accounting or a related business field preferred.

Pay and Benefits

This position is budgeted to pay between $17.06 - $21.32 per hour, determined by experience and skill set. We offer a competitive benefits package designed to support the needs of employees. Full-time employees are eligible for a comprehensive range of benefits including:

• Medical, dental, vision insurance
• Flexible spending accounts or health savings accounts
• Life insurance, disability insurance, and supplemental insurance programs
• Retirement plan with a generous company contribution
• Excellent paid time off/holiday benefits
• Tuition benefits for employees and their family members
• Access to company facilities (gym, pool, health center, etc.)

Physical Requirements

Must be able to lift 25 pounds on a frequent basis. Also required is the ability to listen, hear, speak, read, climb stairs, bend, stoop, and stand for intermittently long periods of time. Must be able to use a computer to accomplish a variety of job tasks.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel

None

EEO Statement

Augustana is an Equal Opportunity Employer. It is Augustana College’s policy to provide equal opportunity to all qualified employees and applicants without regard to race, color, religion, gender, age, national origin, disability and any other category protected by federal, state or local law.#J-18808-Ljbffr