Administrative Assistant

Overview

The Rock Island County Children's Advocacy Center (RICCAC) is seeking a highly organized, detail-oriented part time Administrative Assistant to join our dedicated team making a difference in the lives of children and families impacted by abuse. This is an excellent opportunity for someone who enjoys meaningful work, values flexibility, and wants to contribute to a mission-driven nonprofit organization.

This position offers up to 10 hours per week with a flexible schedule. The Administrative Assistant will provide administrative support, assist with bookkeeping, and help ensure the smooth day-to-day operation of our office.

• Provide administrative support to the Executive Director and staff.
• Maintain financial records and perform basic bookkeeping functions using Quick Books.
• Process invoices, track expenses, and assist with account reconciliation.
• Assist with payroll preparation and financial documentation.
• Prepare correspondence, reports, spreadsheets, and meeting materials.
• Maintain electronic and paper filing systems.
• Assist with donor, grant, and fundraising record management.
• Support grant application preparation, reporting, and tracking deadlines.
• Assist with data entry and database management.
• Coordinate office supplies and administrative needs.
• Schedule meetings and maintain calendars as requested.
• Answer and respond to emails, phone calls, and general inquiries.
• Perform other administrative duties as assigned.

• High school diploma or equivalent.
• Minimum of two years of administrative office experience.
• Working knowledge of Quick Books.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and manage time effectively.
• Ability to maintain confidentiality and handle sensitive information.

• Associate's degree in business, accounting, nonprofit management, or a related field.
• Experience working in a nonprofit organization.
• Knowledge of grant applications, grant reporting, and grant management.
• Experience with donor databases or nonprofit software systems.