Deputy Clerk III Job Rock Island area,Illinois USA,Administrative/Clerical

Job Title

Works proactively under general guidance of the County Clerk, Chief Deputy, or Office Manager within the County Clerk's Office. Under close supervision performs specialized clerical work relating to all administrative functions (including but not limited to: delinquent taxes, Tax extension, elections, vital records and claims) within any area of the County Clerk's Office.

Job Functions

Delinquent Taxes/Tax Extensions:

Collects payments, authorizes time extensions, and issues receipts for delinquent taxes (Real Estate/Mobile Homes)
Enters relevant information and maintains record keeping system on mobile home parks, Township Assessor's, and mobile home owners, including:

New mobile homes
Certificate of Errors
Corrections: new owner, square footage changes, wrong mobile home year
Mobile home-removal, destroyed or vacant

Maintains records of bankruptcy, Enterprise Zone(s), Bonds, and Certify TIF's
Compiles information regarding "Tax Buyer Sale in Errors", previous year's tax searches, special assessments, and prepares documents for County Clerk sign off on "Plats"
May participate as directed in Rock Island County tax sales
Performs Vital Records and Elections as needed

Vital Records Related Duties:

Issue certified copies of birth certificates; makes corrections as needed, organizes and inputs related data.

Handles daily marriage license applications, issues marriage license, issues certified copies of marriage license, copies and files related documentation.

Issues certified copies of death certificates.

Scan in marriage license and related documentation.

Cash register programming and operations

General Office Clerical Support Duties:
Processes claims in New World System
Sorts, stuffs and distributes vouchers
Prepares monthly reports (Summary & Spread Sheets)
Answers the telephone and transfers calls to appropriate extensions
Types letters, list, etc.
Issues receipts, sorts and delivers mail; answers all incoming and outgoing mail, answers telephone.
Each Rock Island County employee is responsible to engage in periodic activities that include, but are not limited to: (a) County-wide risk management/safety training, and (b) departmental educational training, and/or (c) evaluation/physical improvement of departmental physical assets that prevents, reduces, or corrects safety hazards.

Required Knowledge, Skills, and Abilities

Ability to:

Maintain effective working relationships with other employees, County Officials, and the public.

Communicate with, and respond pleasantly to, a demanding and diverse public.

Work independently with minimal supervision.

Prioritize work tasks, and meet deadlines.

Follow oral and written instructions.

Knowledge of:

Policies, practices and procedures of modern office techniques, filing and record keeping.

General knowledge of local, state, and Federal laws and regulations

Required formatting guidelines for the preparation of official documents and resolutions.

Skills:

Communicate with the public and other employees in a professional, tactful and courteous manner.

Skill in the use of modern office equipment such as telephone, facsimile, copier, calculator, voice recorder, cash register, microfilm reader/printer and computer terminal and printer.

Critical thinking using logic and analysis to evaluate options to various situations to make work decisions in accordance with laws, regulations and departmental policies and procedures.

Minimum Qualification Requirements

Education:

High school diploma, GED or equivalent certificate of competency required.

Experience/Certification:

Two (2) to five (5) years prior office experience, or an equivalent combination of training and experience required.