HR Coordinator

Overview

Summary: The HR Coordinator provides comprehensive administrative and operational support to the Human Resources department, ensuring the smooth execution of HR programs and processes. The primary responsibilities of this role include hourly recruitment support, staffing agency coordination, and various administrative tasks, including department SharePoint management, SOP creation, HRIS maintenance, and responding to various employee inquiries. Additionally, the position oversees new hire orientation, employee recognition programs, and special events while serving as a liaison to external vendors and community partners.

The HR Coordinator also supports HRIS management, payroll processing, and corporate communications.

• Provide administrative support to the HR department and direct administrative support to the HR department executive, including meeting coordination, preparation of requested materials, invoice processing, and monthly expense reporting.
• Prepare a weekly HR report to share with the executive team, highlighting key updates, metrics, and action items.
• Manage the HR budget, including reporting, accruals, reconciliations, forecasting, and annual planning.
• Partner with the HRBP to support the Great Place to Work survey process, compile data, and identify trends to share with senior leadership.
• Support the administration of HR engagement programs such as employee rewards and recognition, corporate apparel store, tuition reimbursement, and PC Loans.
• Manage internal corporate communication efforts, including HRIS homepage maintenance and communication plans for special projects.
• Support the hourly recruitment process, including job posting coordination, interview scheduling, candidate communication, and onboarding logistics.
• Serve as the primary liaison for temporary staffing agencies, including managing agency relationships, coordinating requisitions and assignments, tracking usage and billings, performance, and costs, and ensuring compliance with contractual terms and internal guidelines.
• Serve as the organization’s Life Office Management Association (LOMA) Ed Rep, promoting continuing education, tracking participation, and recognizing achievements.
• Maintain compliance with federal, state, and local employment laws and regulations; update policies and practices accordingly and maintain labor law posters (physical and virtual).
• Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments (e.g., safety training, anti-harassment training, professional licensure).
• May be trained to serve as a backup for payroll processing to ensure business continuity during absences or peak processing periods.
• May be trained to serve as an administrator in the HRIS system (UKG), including user access management, data maintenance, reporting support, and basic system configuration.
• Maintain strict confidentiality and accuracy when handling employee and payroll-related information.
• Other duties as assigned.

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Associate’s degree in Human Resources, Business Administration, or related field required; or related field; or two to three years of equivalent work experience and/or training; or equivalent combination of education and experience. At least one year of experience in an administrative, coordinator, or similar support role required.

Successful completion of the Life Office Management Association (LOMA) certifications and designations:
Customer Essentials Certificate; and Associate, Customer Service (ACS), required.

To perform the job successfully, an individual should demonstrate the following core competencies:
Communicates Clearly and Effectively;
Achieves Results;
Builds Partnerships;
Thinks Strategically; and Adapts to and Promotes Change.

The HR Coordinator should demonstrate strong organizational skills with the ability to manage multiple priorities and deadlines, along with a high level of accuracy and attention to detail, particularly when working with Excel files and tracking activities. This role requires the ability to handle sensitive and confidential information with discretion, as well as experience supporting recruitment processes, especially for hourly or high-volume roles, and collaborating with temporary staffing agencies.

Experience supporting budgets, expense reconciliation, payroll, or HRIS administration is also important. The ideal candidate brings administrative excellence, strong…