Administrative Assistant

Job Description:

Role Summary The Administrative Assistant will report directly to the _Branch Manager____________ and will provide administrative and clerical support to field and management staff.

Key Results Areas Answer and direct phone calls, taking messages and forwarding calls when necessary

Partner with all admin and clerical staff on incoming and outgoing mail, packages, and deliveries

Perform basic administrative tasks, such as data entry, filing, photocopying, and scanning documents schedule and coordinate appointments, meetings, and events for the office staff

Assist in organizing and setting up meeting rooms and necessary equipment for presentations

Act as a liaison between different departments and team members, facilitating effective communication

Provide excellent customer service to clients and guests, addressing their inquiries and concerns

Assist in coordinating travel arrangements and accommodations for company personnel when required

Help with the preparation of reports, presentations, and other materials as needed

Take and distribute meeting minutes and follow up on action items as directed

Assist in special projects and tasks as assigned by management

Skills & Qualifications High School Graduate and/or G.E.D2+ years secretarial/clerical responsibilities

Must be capable of accurately typing 50 w.p.m.;
Word Processing at 200 strokes per minute

Utilize good judgment and discretion in the handling of confidential information

Must be detail oriented, highly organized, and can work independently

Ability to manage multiple and shifting priorities with strong follow-up skills

Excellent project management, time management and presentation skills

Excellent oral and written communication skills coupled with strong interpersonal skills

Proficient in MS Office, Outlook, Excel (intermediate to advanced level), PowerPoint, and Adobe Company Statement:

PSS Industrial provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.