Payroll Assistant

Final date to receive applications:
October 9, 2026

Rock Valley College does not offer sponsorship for employment-based visas for this position now or in the future. Applicants must be currently authorized to work in the United States without the need for employer sponsorship.

Reporting Relationships

Position Title: Payroll Assistant

Department: Financial Services (FIS)

Division: Finance Services (FIS)

Employee Status: Full-time

Group: Educational Support P (ESP)

Grade: J

Salary: (23.68-$24.76 hourly)

FLSA: Non-exempt

ICCB Classification: Clerical Staff

Revised: 09/21, 09/25, 09/26

Final date to receive applications: October 9, 2026

Rock Valley College does not offer sponsorship for employment-based visas for this position now or in the future. Applicants must be currently authorized to work in the United States without the need for employer sponsorship.

Reports to: Direction is received from the Payroll Team Lead

Supervision Exercised: None

Perform payroll processing and reporting in accordance to policies, procedures, and governing regulations for the College. Serve as a technical expert in payroll; ensuring payroll tasks are completed accurately within defined timelines. Assist in research and implementation of newly issued payroll regulations. Assist with coordination and preparation of annual external audit, as it pertains to payroll. Achieve and maintain a thorough operating knowledge in areas of assigned responsibility as detailed below.

include the following. Additional related duties may be assigned.

• Process payroll from initiation to reconciliation and reporting.
• After payroll processing, generate payroll-related reports, including those for annuities, direct deposits, child support and wage deductions orders.
• Monitor, process, and reconcile leave accruals and deductions.
• Maintain a high degree of confidentiality regarding all pay related data.
• Perform a wide variety of record keeping and payroll processing activities, including computing wage and overtime payments, calculating and recording payroll deductions and direct deposit authorizations
• Assist with the preparation of quarterly 941 tax returns and issue annual W-2s.
• Assist as needed with employee earnings reporting to SURS and other external agencies.
• Assist with the development and implementation of payroll documentation, including standard operating procedures (SOPs).
• Obtain a working knowledge of the Ellucian Colleague and Paylocity systems, including its file structure, and the relationships between Payroll, Human Resources, IT, and Self Service. Collaborate with IT and HR to test, implement and optimize new colleague modules and payroll applications.
• Partner with the IT department to guide the direction of the payroll system, identifying opportunities for continuous process improvements.
• Participate in ongoing review of the College's practice; ensuring adherence to the College's policies, mission and goal statements, labor contracts, and state and federal laws and regulations as they pertain to payroll.
• Provide clear and accurate payroll information to customers and assist internal and external contacts in resolving specific payroll issues.
• Review and audit timekeeping records for compliance with established standards, maintain time and attendance records, post changes in pay and tax status, and miscellaneous changes.
• Count and mail payroll checks.
• Remain current in technology advancements utilizing Colleague software, Paylocity, 3rd party vendors, and Insights.
• Attend appropriate seminars and workshops.
• Serve on appropriate College committees.
• Regular attendance is expected.
• Use tact and courtesy to establish and maintain professional working relationships.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate degree in accounting, business administration, or a related field required; equivalent experience in payroll and/or accounting may be considered in lieu of the degree.
• Experience in leveraging technology to streamline workflows and resolve challenges efficiently.
• Must have experience with Microsoft Office Suite.

Higher Education payroll experience preferred.

• Experience with…