Executive Assistant

Primary Duties

• Executive Partnership & Calendar Leadership
  Own and strategically optimize executive and Active Group leadership calendars, aligning time to top priorities and enabling effective decision‑making.
  Anticipate needs, prepare materials, and ensure the President is fully briefed for all engagements.
  Manage leadership meeting cadence (staff meetings, forums, business reviews) with clear agendas, outcomes, and follow‑through.
• Global Travel & Logistics Orchestration
  Lead end‑to‑end domestic and international travel, including complex, multi‑stop itineraries, accommodations, and transportation.
  Manage visa requirements, customs documentation, and international compliance logistics.
  Monitor changes and proactively adjust plans to ensure seamless execution and minimal disruption.
• AI‑Enabled Productivity & Digital Excellence
  Leverage AI tools (e.g., Copilot) and Microsoft 365 to streamline workflows, draft communications, and enhance productivity.
  Serve as a digital power user across Microsoft 365 (Outlook, Teams, PowerPoint, Excel, One Note, Planner).
  Support creation of high‑quality executive‑ready presentations, reports, and communications.
• Active Group Operations & Rhythm of Business
  Serve as the operational backbone for Active Group leadership, ensuring alignment and execution discipline.
  Own group‑wide calendar planning, including key milestones, leadership forums, and enterprise‑wide deadlines.
  Coordinate materials and logistics for Board of Directors interactions, executive reviews, and key stakeholder meetings.
• Events, Culture & Workplace Experience
  Lead planning and execution of Active Group events, including leadership offsites, cultural events, Board‑related gatherings, and employee engagement moments.
  Serve as a visible culture ambassador, role‑modeling company values through interactions, decision‑making, and execution.
  Create a welcoming, polished, and high‑functioning environment that reflects the standards and culture of the Active Group.
• Communication & Stakeholder Management
  Draft and manage executive communications, including internal announcements, leadership updates, and external correspondence.
  Serve as a trusted liaison to senior executives and external partners.
  Handle highly sensitive and confidential information with discretion and sound judgment.
• Administrative & Operational Excellence
  Manage expenses, budgets, and vendor coordination in alignment with company policies.
  Support onboarding for new leadership hires and coordinate office operations and materials.

• 3+ years’ secretarial/clerical experience or equivalent skills in a fast‑paced, global organization.
• Proven experience managing complex calendars, international travel, and executive operations.
• Strategic calendar management mindset (not transactional scheduling).
• AI and digital fluency with demonstrated ability to leverage tools to improve productivity.
• Exceptional organizational, prioritization, and project management skills.
• Strong business judgment, discretion, and executive presence.
• Advanced written and verbal communication skills.
• Ability to navigate ambiguity, anticipate needs, and act proactively.
• Advanced proficiency:
  Microsoft 365 (Outlook, PowerPoint, Excel, Teams).
• Experience with AI productivity tools (e.g., Copilot) strongly preferred.
• Familiarity with global travel systems and expense platforms.
• Highly trusted partner with strong integrity and confidentiality.
• Proactive, resourceful, and solutions‑oriented.
• Strong relationship builder across functions, cultures, and leadership levels.
• Calm under pressure with the ability to manage competing priorities seamlessly.
• Passion for creating an exceptional executive and employee experience.

Normal office environment. Wolverine Worldwide has a flexible, hybrid work schedule, with three days in office and two days remote.

Wolverine Worldwide is committed to creating a company that is as diverse as its consumers. We value the differences in one another and believe our differences make us stronger. Our diverse and inclusive corporate culture starts with the recruitment process. We are committed to being an equal opportunity employer. We aim to create equal opportunities for our associates, customers, and suppliers regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other legally protected characteristic.