Administrative Assistant

Job Description - ADMINISTRATIVE ASSISTANT (2600020R)

Job Number: 2600020R

Primary

Location:

Not specified

Organization: Service School Command | Pay Range: $20.07+ DOE

Job Summary: Performs a variety of technical administrative duties requiring extensive knowledge of the organization and functions of the supported activities.

Normally reports directly to the Head of a large NES Activity or a NEXCOM Group Division VP/SVP.

• Conducts projects in support of programs and initiatives, involving extensive research to gather, compile data, and analyze information using a variety of word processing, spreadsheet, database, and graphics computer software.
• Prepares reports, charts, slides, etc. for use by senior management in reviewing operations and making operational decisions.
• Receives and reviews incoming correspondence, routes to appropriate person for action or prepares draft responses, ensuring actions or replies are completed within established time frames.
• Prepares a variety of correspondence reports, etc. from rough drafts or on own initiative, ensuring work products are clear, complete, and correct and conform to applicable procedures.
• Screens requests for meetings or briefings for senior management. Arranges meetings including space, time, and staff representations. Assembles background materials required for meetings and agenda items.
• Maintains division records, logs, manuals, and other references.
• Arranges travel as required. Plans and maintains travel schedules, prepares travel orders and claims.
• Orders, tracks, and reports expenses, expenditures, payroll, office supplies, travel, etc. against budget.
• Receives visitors and telephone calls. Treats customers both internal and external with respect and courtesy.

Performs responsibilities tactfully and diplomatically.

Performs other related duties as assigned.

MUST BE A U.S. CITIZEN OR HAVE LIVED IN THE U.S. FOR THREE YEARS

3 years of experience performing general clerical duties such as filing, typing, copying, binding, scanning, greeting or assisting visitors, answering phone calls, processing expenses, sheets or invoices, etc.

1 year academic study above the high school level may be substituted for 9 months of experience, up to a maximum of a 4‑year bachelor’s degree of general experience.

1 year of experience performing administrative duties for one or more management professionals, such as preparing reports, charts, or slides for presentation purposes using word processing, spreadsheet, database, or presentation software; taking accurate minutes of meetings; organizing travel arrangements; managing appointments; writing letters or emails on behalf of managers; maintaining computer or manual filing systems; coordinating equipment repairs, etc.