Executive Assistant & Office Manager

About the Role

Our client (located in the Western Chicago suburbs) is seeking a dynamic, resourceful Executive Assistant / Office Manager to support the C‑Suite and broader organizational culture. Reporting to the CEO, this dual‑role position blends high‑level executive administrative support with workplace experience responsibilities.

The ideal candidate brings a proactive mindset, exceptional organizational skills, and prior experience supporting C‑suite executives in a fast‑paced, multi‑time‑zone environment.

• Provide executive administrative support to senior leadership including calendar management, travel arrangements, itinerary preparation, expense reports, and administrative partner communication
• Coordinate the in‑office experience including events and meetings with investors, clients, tenants, vendors, and team members
• Manage office organization, cleanliness, aesthetics, and oversee snack, catering, and wellness initiatives
• Coordinate off‑site and on‑site team events including special guest visits, team meetings, social gatherings, and company lunches
• Handle general administrative duties including phones, mail distribution, and ongoing office support
• Sustain positive relationships with suppliers, building management, and vendors
• Support new‑hire orientations and guest office tours
• Ensure adherence to office security, health, and emergency protocols
• Assist with preparation of insurance documents, lease amendments, assignments, license agreements, and vendor contracts
• Complete research assignments on various legal matters and review, upload, and code legal invoices from vendors
• Maintain corporate entities, register new entities as needed, and manage the corporate insurance policy database

• 5+ years servicing C‑level executives as an executive assistant and/or office manager
• Excellent time management with the ability to prioritize competing requirements
• Strong responsiveness to internal and external stakeholders
• Proven discretion when handling sensitive material
• Strong professionalism and excellent verbal and written communication
• Proficient in Microsoft Outlook, Word, Excel, and Power Point

Competitive base salary plus discretionary year‑end bonus. Benefits include medical, dental, vision, 401(k), free on‑site gym, flexible spending accounts, and additional employee benefits.