Executive Assistant to CFO

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

** We are PCI.*
* Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

** Position Summary*
* The Executive Assistant to the CFO provides high‑impact administrative and operational support to the Chief Financial Officer and the (
** LIFT) organization** , which encompasses  
** Legal, Finance, and IT** . This role is critical to the effective functioning of executive operations and supports a fast‑paced, high‑stakes environment requiring exceptional attention to detail, discretion, and responsiveness.

The ideal candidate thrives in dynamic settings, serves as a trusted partner to senior leadership, and brings a proactive, solutions‑oriented mindset. This role acts as the administrative backbone of the Office of the CFO, ensuring seamless coordination, communication, and execution across priorities.

** Key Responsibilities*
* ** Executive and Administrative Support*
* + Prepare professional‑grade presentations and documents for senior leadership, demonstrating  
** master‑level proficiency in Microsoft PowerPoint** .

+ Provide comprehensive administrative support to the  
** CFO and LIFT leadership team** , enabling efficient execution of daily operations and strategic initiatives.

+ Manage complex, high‑volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings.

+ Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics through  
** Concur** .

+ Prepare, submit, and track expense reports in a timely and accurate manner.

+ Draft, proofread, and edit confidential correspondence, reports, and executive materials.

** Meeting, Office, and Logistics Coordination*
* + Schedule conference rooms and manage logistics for executive meetings, board‑related sessions, and customer visits.

+ Coordinate catering and on‑site meeting support, including breakfast, lunch, and refreshments as required.

+ Willingness to travel to meeting locations (multi-day trips) for on-site support, on an as needed basis  **(travel is about 20%)*
* + Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT), Executive Coordinator, Site VP/GM, or CFO.

+ Order, maintain, and organize office and administrative supplies.

** Executive Materials and Special Projects*
* + Prepare professional‑grade presentations and documents for senior leadership, demonstrating  
** master‑level proficiency in Microsoft PowerPoint** .

+ Support  
** special projects and ad hoc initiatives
** for the CFO and LIFT leaders, including cross‑functional coordination where needed.

+ Ensure adherence to company policies, procedures, and all applicable  
** PCI, cGMP, and GCP
** guidelines.

** Professional Standards*
* + Demonstrate consistent attendance, punctuality, and reliability as an essential function of the role.

+ Flex outside standard business hours as needed; this position is  
** not a traditional Monday-Friday, 9‑to‑5 role** .

+ Perform other duties as assigned.

** Core Competencies*
* ** Executive Organization & Prioritization*
* + Expert management of complex executive calendars and shifting priorities

+ Ability to triage, anticipate needs, and ensure proactive follow‑through

** Discretion & Confidentiality*
* + Trusted with sensitive  
** financial, legal, and IT information*
* + Exercises sound judgment when handling executive‑level communications

** Communication Excellence*
* + Clear, professional written and verbal communication

+ Confident interaction with senior leaders, external partners, and stakeholders

** Technical Proficiency*
* +  
** Master‑level proficiency:
** Microsoft  
** PowerPoint
* * and  
** Outlook*
* +  
** Strong proficiency:
** Microsoft  
** Excel
* * and Microsoft  
** Teams*
* + Working proficiency with Zoom, SharePoint, Workday, dashboards, and digital workflows

** Problem Solving & Adaptability*
* + Anticipates challenges and resolves issues…