Executive Assistant to CFO

## Executive Assistant to CFOApplylocations:
Rockford, IL, USAtime type:
Full time posted on:
Posted Todayjob requisition :
JR118745

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.
** We are PCI.
** Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.
** Position Summary
** The Executive Assistant to the CFO provides high‐impact administrative and operational support to the Chief Financial Officer and the (
** LIFT) organization**, which encompasses
** Legal, Finance, and IT**. This role is critical to the effective functioning of executive operations and supports a fast‐paced, high‐stakes environment requiring exceptional attention to detail, discretion, and responsiveness.

The ideal candidate thrives in dynamic settings, serves as a trusted partner to senior leadership, and brings a proactive, solutions‐oriented mindset. This role acts as the administrative backbone of the Office of the CFO, ensuring seamless coordination, communication, and execution across priorities.
** Key Responsibilities
**** Executive and Administrative Support
*** Prepare professional‐grade presentations and documents for senior leadership, demonstrating
** master‐level proficiency in Microsoft PowerPoint**.
* Provide comprehensive administrative support to the
** CFO and LIFT leadership team**, enabling efficient execution of daily operations and strategic initiatives.
* Manage complex, high‐volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings.
* Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics through
** Concur**.
* Prepare, submit, and track expense reports in a timely and accurate manner.
* Draft, proofread, and edit confidential correspondence, reports, and executive materials.
** Meeting, Office, and Logistics Coordination
*** Schedule conference rooms and manage logistics for executive meetings, board‐related sessions, and customer visits.
* Coordinate catering and on‐site meeting support, including breakfast, lunch, and refreshments as required.
* Willingness to travel to meeting locations (multi-day trips) for on-site support, on an as needed basis **(travel is about 20%)
*** Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT), Executive Coordinator, Site VP/GM, or CFO.
* Order, maintain, and organize office and administrative supplies.
** Executive Materials and Special Projects
*** Prepare professional‐grade presentations and documents for senior leadership, demonstrating
** master‐level proficiency in Microsoft PowerPoint**.
* Support
** special projects and ad hoc initiatives
** for the CFO and LIFT leaders, including cross‐functional coordination where needed.
* Ensure adherence to company policies, procedures, and all applicable
** PCI, cGMP, and GCP
** guidelines.
** Professional Standards
*** Demonstrate consistent attendance, punctuality, and reliability as an essential function of the role.
* Flex outside standard business hours as needed; this position is
** not a traditional Monday–Friday, 9‐to‐5 role**.
* Perform other duties as assigned.
** Core Competencies
**** Executive Organization & Prioritization
*** Expert management of complex executive calendars and shifting priorities
* Ability to triage, anticipate needs, and ensure proactive follow‐through
** Discretion & Confidentiality
*** Trusted with sensitive
** financial, legal, and IT information
*** Exercises sound judgment when handling executive‐level communications
** Communication Excellence
*** Clear, professional written and verbal communication
* Confident interaction with senior leaders, external partners, and stakeholders
** Technical Proficiency**
* ** Master‐level proficiency:
** Microsoft
** PowerPoint
* * and
** Outlook**
* ** Strong proficiency:
** Microsoft
** Excel
* * and Microsoft
** Teams
* ** Working proficiency with Zoom, SharePoint, Workday, dashboards, and digital…