Scheduler, Administrative​/Clerical

REPORTS TO: Associate Principal for Curriculum

POSITION OBJECTIVE: The job of Scheduler is done for the purpose/s of assisting with the development of the master schedule and continuously processing, updating, and correcting all materials related to the schools master schedule and grade reporting; registering incoming freshmen and off-level students and providing student information to authorized parties in compliance with established policies.

• Job related experience is preferred
• Targeted, job related education with study in job-related area
• Experience working successfully in a diverse, multicultural environment.

• Ability to perform multiple tasks and upgrade skills to meet changing job conditions.
• Skilled in operating standard office equipment and relevant software.
• Proficient in preparing and maintaining accurate records.
• Strong problem-solving and decision-making abilities.
• Competent in basic math, including fractions, percents, and ratios.
• Able to read manuals, write documents, and present information clearly.
• Knowledgeable in codes, regulations, and laws related to student enrollment, graduation, and transfer.
• Proficient in business telephone etiquette and professional communication.
• Familiar with board policies, district, state, and federal regulations/laws.
• Proficient in gathering, collating, and classifying data.
• Flexible in working with others in diverse circumstances and environments.
• Able to analyze data and use defined processes to solve problems.
• Skilled in using job-related equipment efficiently and effectively.
• Strong ability to adapt to changing priorities and work with minimal supervision.
• Excellent communication skills, able to engage with diverse groups and maintain confidentiality.
• Capable of working with detailed information and managing frequent interruptions.
• Strong time management skills to set priorities and meet deadlines.
• Able to read, write, and communicate clearly in English.

• Develops the schools regular year and summer school master schedule in collaboration with building administration and in alignment with course requests, district goals, graduation requirements, etc.
• Utilizes student information systems and scheduling software to build, maintain, and adjust the master schedule accurately and efficiently.
• Coordinates schedule revisions throughout the school year, including adjustments related to enrollment, staffing, and program modifications.
• Monitors class sizes and course capacities and makes recommendations to administration regarding sections and schedule changes.
• Determines the number of study halls required for the assignment of teachers and the maintenance of a homeroom database for the purpose of ensuring student course and class size.
• Ensures compliance with state requirements, district policies, and collective bargaining agreements as they relate to scheduling, staffing, and student programming.
• Continuously evaluates and improves scheduling processes by utilizing data, stakeholder feedback, and best practices to increase efficiency and student access to academic opportunities.
• Coordinates and collaborates with the Information Services team regarding course codes, course titles, and scheduling software.

• Performs enrollment activities for incoming freshmen and off-level students for the purpose of complying with established requirements.
• Generates reports related to course recommendations for incoming students.
• Maintains and processes a variety of manual and electronic documents, files, and records (e.g., grades, transcripts, student information, databases, student requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Supports school counselors to audit and verify student records, ensuring all seniors are enrolled in the necessary courses to meet state and district graduation requirements.

• Collaborates with school staff for the purpose of implementing and/or maintaining services and programs.
• Prepares a variety of documents and reports including but not limited to data summaries and reports following each scheduling cycle to evaluate outcomes and inform future master scheduling decisions.

• Attends department meetings, in-service sessions, workshops, and seminars to gather and share necessary information.
• Attend evening family nights including graduation and support evening program and agenda.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit pertaining to District 219.

TERMS OF EMPLOYMENT
: 260 day work calendar

WORKING CONDITIONS
:
The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger…