Office Administrator - Department of Biomedical Science

Hiring Department
:
Biomedical Sciences

Location
:
Rockford, IL USA

Requisition : 1042496

Workplace Type
:
On-Site

Posting Close Date
: 8/24/26

Salary Range (commensurate with experience): $24.21 - 26.74 / Hourly Wage.
Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This position is located on the Rockford campus 90 miles northwest of Chicago. (On-Site Work – Not Remote).

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes:

• Health
• Dental
• Vision
• Life Insurance
• a Retirement Plan
• Paid time Off
• Tuition waivers for employees and dependents

This position supports the Biomedical Science department and provides primary executive assistant to the Head of the Department of Biomedical Sciences. Duties include administrative oversight into various programs and activities offered to external students interested in the biomedical sciences field and supports the department head in the day-to-day operations of the department. Assists with the faculty promotion process and works with the Office of International Services to obtain the necessary immigration paperwork for those working in the unit.

• Provide administrative support for the Summer Science program, STEM camp, Summer Medical Research Training (SMART) program and other events in the department by coordinating the applicant interview and selection process, ensuring all necessary approvals are obtained for program offered, assist with events associated with programs including room scheduling and supply ordering.
• Provide administrative support to the Director of Graduate Studies for the administration of the Master of Science in Medical Biotechnology Program and its activities.
• Assemble data, prepare administrative reports and facilitate the following for the Department Head:
  Faculty searches, appointments and promotions, faculty sabbaticals and administrative leaves of absence faculty reports–including analysis report, resources & performance measure report, conflict of interest report, etc. Maintain an overall awareness of the organizational activities of importance to the Department Head, and coordinate & expedite necessary actions. Serve as a liaison between the Department and its faculty, staff and external agencies.
  
  Maintain professional, friendly, and courteous interface.
• Maintain personnel record for the Department, including faculty, staff, extra help, student assistants, and special programs, etc. Prepares meeting records (agenda and minutes) for all department committees including the Radiation Safety subcommittee. Maintain documents for Illinois Department of Nuclear Safety site visits. Plan, organize, assign and review the work of the unit’s clerical staff; and participate in their selection, training, and evaluation.
• Assists the webmaster to keep Department and MBT program websites current and informative
• Assist with the coordination of the Department seminar each semester. This includes…