Meeting Event Manager

Remote | Tangerine M/EOverview

Are you ready to help deliver extraordinary meeting experiences---and make complex programs feel effortless?

At Tangerine M/E, our mission is simple: partner with clients as embedded strategic leaders, delivering disciplined, high-standard execution at every stage---because when the stakes are high, we make complex goals feel effortless.

We're a high-performing, people-first team that believes in:

• Doing things the right way
• Be Indispensable---building lasting client relationships that go beyond the brief
• Own It---owning outcomes, start to finish
• And enjoying the ride along the way

If you thrive in fast-paced environments, take pride in the details, and bring energy, accountability, and creativity to everything you do---this could be your next move.

As a Meeting Event Manager, you are not just executing programs---you are owning them.

You will serve as the day-to-day client lead, responsible for delivering seamless, high-impact meetings and events from concept through execution and reconciliation.

This role sits at the intersection of:

• Client leadership
• Operational excellence
• Financial accountability

• Serve as the primary point of contact for assigned clients and programs
• Lead planning calls, build trust, and proactively guide decision‑making
• Translate client goals into actionable event strategies and experiences
• Anticipate needs, solve problems early, and elevate the overall client experience

• Plan and execute meetings, incentives, and conferences end-to-end
• Develop detailed project plans, timelines, and run-of-show documents
• Lead all logistics including venue sourcing, F&B, AV/production, transportation, and staffing
• Oversee on‑site execution, ensuring a seamless attendee experience

• Build and actively manage program budgets (often $500K—$3M+)
• Track expenses, forecast changes, and protect program margins
• Communicate budget updates, scope changes, and financial risks proactively to clients and internal stakeholders
• Review and approve vendor invoices; reconcile post-event budgets
• Identify cost efficiencies without compromising experience

• Lead sourcing, negotiation, and contracting with hotels and key vendors
• Build strong relationships with partners to maximize concessions and value
• Ensure all deliverables align with program goals and Tangerine standards

• Oversee registration strategy and execution (Cvent or similar platforms)
• Ensure accuracy, reporting, and a seamless attendee journey
• Partner with Attendee Experience team to elevate every touchpoint

• Collaborate with internal teams across production, registration, and operations
• Provide guidance and mentorship to junior team members
• Support staffing plans and delegate responsibilities effectively

• Ensure adherence to Tangerine SOPs, tools, and best practices
• Contribute to process improvement and scalability initiatives
  
  Track and report on program performance and key metrics

• Clients trust you and want to work with you again
• Programs feel effortless to clients, even when the complexity behind the scenes is significant
• Budgets are accurate, controlled, and protected
• Details are tight, timelines are met, and nothing falls through the cracks
• You elevate both the experience and the team around you

• 5+ years of corporate or agency meeting & event planning experience
• Proven ability to manage full program lifecycle independently
• Strong financial acumen with experience managing event budgets
• Excellent communication and client-facing skills
• Highly organized with exceptional attention to detail
• Ability to manage multiple programs simultaneously in a fast‑paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with Cvent (Registration, App, or Passkey) strongly preferred

• CMP (Certified Meeting Professional) or similar certification
• Experience supporting pharmaceutical, biotech, or large corporate programs
• Familiarity with sourcing,…