Music Librarian

The Rockford Symphony has an immediate opening for a Music Librarian. The Music Librarian oversees and maintains the RSO library of music including cataloging music and updating performance files and obtaining and distributing music to musicians of the RSO, RSYO, soloists, and choral ensembles appearing with the orchestra. This is a part‑time salaried position paid twice per month. The music library is housed in the RSO Administrative Offices;

some work can be done remotely. Librarian must be present at all concerts and rehearsals.

• Work with conductors to ascertain availability, acquisition, and preparation of music.
• Purchase/rent music and other supplies within the approved budget.
• Ensure music arrives at least 2 months before a performance.

• Receive and inventory incoming materials and prepare outgoing materials for shipping.
• Catalog and file purchased music; maintain accurate inventory and performance file.
• Repair music and folders.
• Assemble and break down music in orchestra folders; refile music and scores.
• Process music being loaned/rented to other organizations.
• Prepare concert expense reports to ASCAP and BMI.
• Prepare all scores: check for errors; check for rehearsal letters/numbers; and mark bowings in string parts as directed by principals.
• Provide instrumentation to the conductors and Personnel Manager.
• Copy/PDF parts; upload to Ensemble Manager.

• Work closely with artistic team to communicate rehearsal and concert information.
• Distribute folders for all performances at preceding concerts (or via email or USPS).
• Assist conductor and musicians with needs related to printed music.
• Collect folders after concerts and follow up with any musician who fails to return music.

• Willingness to embrace and adhere to RSO mission and vision.
• Outstanding interpersonal and communication (oral and written) skills.
• Maintain current understanding of and effectively utilize Microsoft Office.
• Willingness to be a flexible and committed team‑member with the RSO administrative and artistic staff.
• Ability to organize and manage multiple projects simultaneously.

Bachelor’s degree in music performance, theory, or history or a dual major in music and library sciences optimal. 1 to 3 years related experience; or equivalent combination of education and experience.

Stand for extended periods of time; push, pull and reach; occasionally bend, sit, stoop, and stretch; occasionally lift and carry up to 30 pounds.