HR Generalist

Sharing Excess | Full Time Remote from Chicago, IL
- Detroit, MI
- Philadelphia, PA
People Operations

HR Generalist

Sharing Excess is one of the fastest-growing food rescue organizations in America, built on a simple but powerful mission: save food and feed communities. What started as a student startup now operates across the country, distributing 3 million pounds of food every week (100+ million pounds annually) to thousands of community partners nationwide.

Our work is visionary, impactful, and deeply human. We move quickly, think creatively, and operate like a high-growth startup. We’ve partnered with some of the biggest names and brands on the planet (MrBeast, Tony Robbins, Billie Eilish, Dole) to bring awareness to our mission. Now we’re seeking individuals to join our team who can deliver with excellence, raise the bar, and are (above all) passionate about making the world a better place.

The HR Generalist owns HR compliance at Sharing Excess end-to-end, building, implementing, and executing the systems, policies, and processes that keep the organization compliant, organized, and people-centered as we continue to scale nationally. This role exercises significant discretion and independent judgment, setting direction and creating new infrastructure rather than carrying out an established playbook. This role is responsible for ensuring compliance with employment laws and internal policies, maintaining employee records and documentation, supporting audits and investigations, and strengthening HR governance practices across the organization.

You will create structure in a fast-moving environment building documentation, compliance workflows, and employee relations processes largely from the ground up, and ensuring operational consistency across teams and locations. This role requires strong attention to detail, discretion, organization, and the ability to exercise independent judgment on matters of significance while navigating sensitive information with professionalism and care.

• Maintain compliance with federal, state, and local employment laws and workplace regulations across multiple states
• Own Sharing Excess’s state employment footprint: unemployment insurance and withholding registrations, Secretary of State foreign qualification, new hire reporting, and paid leave program accounts in every state where we employ people
• Build and maintain the state-entry playbook so the organization can open employment in a new state predictably and compliantly, and advise leadership on the cost and complexity of employment in prospective states
• Develop and maintain state-specific handbook addenda and policy localizations covering paid sick leave, meal and rest breaks, final pay timing, PTO treatment at separation, expense reimbursement, and pay transparency
• Run leave administration as an integrated program: FMLA eligibility determinations, the ADA interactive process, state paid family and medical leave programs, and coordination with Sharing Excess’s paid family leave
• Manage and maintain employee records, personnel files, I-9 documentation, certifications, and compliance-related documentation
• Administer HR compliance processes related to onboarding, offboarding, leave administration, policy acknowledgements, and training completion
• Lead internal audits, compliance reviews, and reporting requirements while ensuring documentation accuracy and completeness
• Own the development, maintenance, and organization of HR policies, SOPs, and governance documentation
• Monitor and conduct required employee trainings and certifications to ensure organizational compliance
• Set documentation and retention standards for employee relations, investigation, and performance…