Business Manager

Business Manager

All Saints Catholic Academy

Rockford, IL

A Catholic School Business Manager oversees all financial (budgeting, payroll, accounting, tuition, reporting) and operational (HR, facilities, compliance) aspects, acting as a steward of resources while upholding the school's Catholic mission, reporting to the Principal, and collaborating with Executive Pastor, Finance/Pastoral councils, and diocesan offices for effective, compliant management aligned with faith values.

Position: Business Manager

Start Date: Immediate

Reports to: Principal

Hours: 28 per week

FLSA Status: Part-Time Salaried, Exempt

Salary Range: $27,412 - $39,743/ year

Benefits: Holiday, 403(b) Retirement Plan, Paid Personal Time Off. Full Description.

The Business Manager is a professional who is responsible for financial and personnel operations of the school and serves to ensure all business practices align with the School Mission, Diocesan policies and adheres to proper accounting principles. Analyzes information on sub accounts, maintains all records, manages all deposits and disbursements, maintains lines of communication with all staff for proper management of funds and programs.

Works with School, Parish, and Diocesan staff on HR issues, pay, benefits and coordinates personnel policies.

The Business Manager is a vital leadership role responsible for overseeing the financial, administrative, and operational functions of All Saints Catholic Academy. This position ensures sound financial management, compliance with Diocesan policies, and efficient day‑to‑day operations, thereby supporting the school's mission.

• A minimum of 3 years in an administrative role.
• A background and skill set in accounting, business management, finance or human resources is preferred.
• Strong working knowledge of Quick Books and basic accounting principles.
• Proficiency in payroll systems (experience with Paylocity preferred).
• Familiarity with FACTS is highly desirable.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines effectively.
• Strong communication and interpersonal skills, with the ability to interact professionally with staff, students, families, and Diocesan representatives.
• High level of integrity and ability to handle confidential information discreetly.
• Demonstrated ability to handle confidential, time‑sensitive and critical matters using good judgement, tact, respect and discretion.
• Ability to anticipate needs, establish priorities, maintain confidentiality, demonstrate discretion, project a positive attitude and exercise a high level of professionalism.
• Excellent relationship‑building skills with a focus on service to others. A high level of energy, creativity and humor.
• A commitment to the mission and values of All Saints Catholic Academy.

• Maintain accurate financial records in compliance with Diocesan accounting procedures and generally accepted accounting principles (GAAP).
• Manage all aspects of accounts payable and receivable, ensuring accurate coding and timely processing for the school.
• Post/Submit Hot Lunch charges and Extended Care Program charges weekly to FACTs.
• Verify families for Free/Reduced lunch program through the IWAS system.
• Prepare comprehensive financial reports for the Education Commission, including quarterly updates, annual budget, and year‑end close‑out.
• Reconcile all accounts with monthly bank statements and manage DIAL accounts (deposits, withdrawals, reconciliations).
• Prepare and reconcile cash boxes when needed.
• Process weekly tuition reports from FACTS.
• Issue letters and reach out to families with past due tuition/account balances.
• Prepare and submit monthly financial reports to the Diocese promptly.
• File all financial receipts and records for auditing purposes.
• Provide financial reports to individual departments as needed.
• Maintain confidentiality regarding school matters.
• Collaborate with Principal and Executive Pastor to facilitate the financial aid process.
• Process paperwork for new employees, including benefits enrollment, payroll information, deductions,…