Project Manager, Grant Compliance and Implementation

Project Manager – Grant Compliance & Implementation About the Job

Compensation: $70,000 Base Salary + Up To $10,000 Annual Performance Bonus

Expected First-Year Earnings at Plan: Approximately $80,000

Growth Opportunity: Increased responsibility and compensation as you grow into managing the majority of NPSA's grant project caseload

Location: Rockford, IL – Onsite and hybrid candidates preferred; full remote will be considered for the right candidate

Build Your Project Management Career at a Fast-Growing Nonprofit Consulting Firm

Nonprofit Security Advisors (NPSA) is a rapidly growing national consulting firm serving churches, Christian schools, and nonprofit organizations across the United States. We help clients win Nonprofit Security Grant funding — federal and state — and then guide them through the post-award compliance and implementation process. We're a small, close-knit team, and we're looking for someone who wants to own their work, not just complete it — someone who's excited to learn, grow, and eventually run a meaningful piece of our project management department.

This is a project manager role: you'll be trained directly by the Director of Project Management to run the compliance and implementation process for our grant‑awarded clients, from the moment they're awarded funding through grant closeout. In your first several months, you'll work closely with the Director, learning our processes and building judgment on real client work. As you grow into the role, you'll take ownership of most of the department's caseload—managing scope, timelines, and client relationships day to day—while the Director continues to lead the department, carry a smaller caseload directly, and remain your resource for the highest‑stakes decisions and outlier situations.

• Keep client documents and communications organized and properly filed in a shared digital folder structure, so records are accurate, complete, and easy to retrieve throughout both phases.

• Own a caseload of grant‑awarded clients through the compliance phase, from award notification through clearance to commit funds, following NPSA's established compliance playbooks and milestones.
• Serve as the client's primary point of contact with State Administering Agencies (SAAs) — coordinating required trainings, asking clarifying questions, and getting clients set up on all necessary state portals.
• Guide clients through Environmental and Historical Preservation (EHP) clearance requirements and confirm that each project aligns with state and federal guidelines.
• Maintain accurate, up-to-date client records and documentation in Salesforce CRM, and use Asana to track and report on each client's tasks, progress, and milestones.

• Own project implementation for your caseload — helping clients draft scope‑of‑work documents and Requests for Proposals (RFPs), and guiding them through a competitive procurement process appropriate to purchase size (formal bidding at $10,000+, streamlined micro‑purchase procedures below that threshold).
• Lead procurement review and vendor selection support, and prepare vendor selection memoranda.
• Manage client reimbursement request submissions and track quarterly, biannual, and annual reporting and certification deadlines.
• Guide clients through audit‑preparedness packages and grant closeout.
• Own day‑to‑day scope and timeline management for your caseload, escalating major scope changes, budget issues, and outlier situations to the Director of Project Management.

• Spend your first several months learning NPSA's compliance and implementation processes directly from the Director of Project Management, working hands‑on with real client cases.
• Expect to find your groove within three to four months, and reach meaningful autonomy on your core caseload within four to six months.
• Grow into ownership of the majority of the department's caseload as you develop judgment and experience, with the Director remaining available for the highest‑stakes calls.

We're not looking for a specific pedigree or a checklist of past job titles. We're looking for someone who…