Administrative Specialist CLRockland Center UPDATED

Position

Part‑time Administrative Specialist, Career Level 2 (CL2) – UMA Rockland Center (30 hours/week)

• Serve as the initial point of contact for students and community members
• Provide excellent customer service and support
• Assist students with class registration, account inquiries, general financial aid questions, etc.
• Troubleshoot technical issues
• Create documents using Microsoft Office and Excel
• Process confidential information
• Schedule and administer student exams
• Perform tasks related to accounting and basic bookkeeping
• Assist with Student Association activities and event planning
• Close the Office and Center; maintain the Center environment

Fall & Spring:
Monday‑Thursday, 11:00 a.m.–7:00 p.m.
Summer & breaks:
Monday‑Thursday, 9:00 a.m.–5:00 p.m.
Occasional additional weekend or evening hours may be required for special events.

$20.39 per hour for new hires (or applicable transfer rate per ACSUM agreement).

Wide range of benefits including tuition benefits, comprehensive insurance coverage (medical, dental, vision, life, short and long‑term disability) and retirement plan options.

Required:

• High School diploma or equivalent education and two years of administrative support experience.
• Ability to use grammar, punctuation, and spelling effectively.
• Extensive use of computers and related software applications, including Microsoft Word, Excel, and Access.
• Ability to maintain confidentiality.
• Ability to manage multiple tasks and prioritize and assign work.
• Excellent communications and interpersonal skills.
• Knowledge of social networking.
• Eagerness to learn new technologies.
• Ability to work independently and as a member of a team.
• Excellent customer service skills.
• Excellent analytical and problem‑solving capabilities.

Preferred:

• Associate's degree or higher.
• Previous related experience in an educational setting, preferably in higher education.
• Knowledge of People Soft (preferably Maine Street).
• Cash handling experience.

Include a cover letter that fully describes qualifications with reference to required and preferred qualifications, a resume, and, if selected for the final stages, a list of three professional references (one recent supervisor).

Incomplete application materials will not be considered. Applicants requiring visa sponsorship are not eligible. Background screening is mandatory for the successful applicant.

Review of applications begins June 25, 2026. Applications received after June 24, 2026, may be considered at the discretion of the University.

The University of Maine System is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. The System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment.

The System provides reasonable accommodations to qualified individuals with disabilities upon request.