Payroll Specialist

We are seeking an experienced Payroll Specialist with a strong background in construction and union payroll to manage weekly and bi-weekly payroll operations. This role requires deep knowledge of union agreements, certified payroll, and multi-state compliance, along with the ability to support reporting, accounting, and operational processes. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, project-driven environment.

• Process full-cycle weekly and bi-weekly payroll, including union and non-union employees
• Interpret and apply collective bargaining agreements (CBAs), including union rates, fringes, and deductions
• Prepare and submit certified payroll reports in compliance with prevailing wage laws (e.g., Davis-Bacon)
• Maintain accurate payroll records, including new hires, terminations, and employee changes
• Administer garnishments, benefits, and union-related contributions
• Reconcile payroll data, support general ledger postings, and assist with month-end close
• Generate payroll reports and perform variance analysis to ensure accuracy and compliance
• Respond to employee and union inquiries and support audits as needed
• Partner with HR and Accounting to ensure alignment across systems and processes

• 3-6+ years of payroll experience, with direct experience in construction and union environments
• Strong knowledge of union payroll, CBAs, certified payroll reporting, and prevailing wage requirements
• Experience processing multi-state payroll
• Proficiency with payroll systems (e.g., ADP, Viewpoint, Foundation, or similar)
• Strong Excel skills and attention to detail
• Ability to manage sensitive information with a high level of confidentiality

The role offers a competitive salary with discretionary bonuses, along with medical, dental, and vision benefits and a 401(k) retirement plan.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Workplace discrimination is illegal.