Payroll Technician Job Rocklin area,California USA,Accounting

Under general supervision from assigned manager, performs technical and clerical accounting activities involving the preparation, processing, and maintenance of District payroll and benefit contributions; and maintains records and prepares related financial reports.

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Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

If you have any questions about this position, please contact the Human Resources Department at hr.

Representative Duties

Reviews time sheets and calculates base pay, overtime, shift differential, longevity, and compensatory time off; makes adjustments for over payment, loss of pay, and to leave accruals.

Prepares regular and variable payrolls for all employee classes of District; prepares California Public Employees' Retirement System (CalPERS) and California State Teachers’ Retirement System (CalSTRS) detail reports; ensures that payroll timelines are met; verifies and assigns appropriate account coding; inputs payroll into District’s Banner Enterprise Resource Planning (ERP) system in compliance with Federal Circular A-133, Internal Revenue Service (IRS), California Employment Development Department (EDD), California Education and Government Codes, and other regulations.

Develops and maintains spreadsheets of District payroll data and voluntary deductions; creates and remits all third-party vendor files at the conclusion of each payroll cycle; creates and distributes time sheets to all District employees; develops ad hoc employee specific spreadsheets to resolve complex issues.

Responsible for compliance with fiscal independence requirements for the District with regard to payroll procedures and processes; prepares all wire and check requests; calculates cash requirements for each payroll cycle and prepares funding requests for appropriate manager; initiates stop payments, stale dated check transactions, and prepares supporting documentation.

Sets up all new employees based on new hire paperwork, including earnings, deductions, direct deposit, and other required data to pay employees; maintains confidential employee payroll records; ensures that payroll records include necessary job and biographical information for accurate group benefit and retirement plan coverage and deductions; posts changes to District records.

Researches complex employee payroll questions and concerns; interacts with District employees regarding payroll matters; provides explanations of complex payroll concepts with regard to earnings, garnishments, taxes, and retirement system rules.

Maintains District retiree payroll, including medical/health benefit information; applies retiree premium according to selected plan; corresponds with representatives of insurance carriers to assist employees and retirees regarding benefits issues; processes retiree medical reimbursements as required under the collective bargaining agreements.

Coordinates and participates in activities connected with the development and maintenance of automated payroll systems; confers with Information Technology Services and accountants regarding issues; acts as a subject matter expert for implementing new features/modules within ERP system; tests system changes prior to implementation.

Prepares and submits appropriate claim forms, tax deposits, and withholding forms pertaining to third party sick pay; reconciles District federal and state tax withholding information and makes tax deposits through the Placer County Treasurer.

Calculates complex wage garnishments, monitors, and maintains confidential files for employee wage garnishments from federal, state, and local authorities; sets up, monitors, and remits payments.

Maintains current and prior period payroll data files with an emphasis on data accessibility and disposes of allowable documents in accordance with applicable regulations.

Researches and compiles employee information and wage earnings as requested by the IRS and/or the California Franchise Tax Board (FTB); reviews tax sheltered annuity forms submitted by employees for compliance with applicable IRS rules and regulations; monitors contribution limits for employees as prescribed by the IRS rules and coordinates with plan administrators to resolve problems.

Establishes new earnings and deductions codes and applies appropriate employee class, taxation, CalPERS and CalSTRS applicability, labor distribution, and leave accrual eligibility; ensures effective dating of various elements of pay.

Assists with the preparation of quarterly and annual payroll tax returns for federal and state agencies; assists with the preparation and submission of IRS Form W-2 and W-3.

Prepares annual projections of full-time staff earnings by type for use in budget preparation and collective bargaining negotiations; researches discrepancies in program expenses; performs…