Specialist- Americas Payroll Operations

Job Description

Are you a detail-oriented payroll professional who enjoys solving complex problems, working with data, and delivering exceptional employee service? We’re looking for a Payroll Analyst who thrives in a fast-paced environment and is passionate about ensuring employees are paid accurately and on time. This role is located in Rocklin, CA and works a hybrid in-office schedule.

In this role, you’ll be a trusted payroll expert responsible for end-to-end payroll processing, compliance, payroll analysis, and employee support. You’ll collaborate across HR, Finance, Tax, Stock Administration, and external vendors while identifying opportunities to improve processes and enhance the employee experience.

As a Payroll Analyst, you’ll play a key role in supporting payroll operations by ensuring accurate and timely payroll processing while maintaining compliance with federal, state, provincial, and company policies.

• Process bi-weekly and semi-monthly payrolls with a high degree of accuracy.
• Review, analyze, validate, and input payroll transactions.
• Audit payroll data to ensure accuracy prior to payroll processing.
• Process off-cycle payrolls and special payments as needed.
• Reconcile payroll reports and resolve discrepancies.

• Serve as the primary point of contact for employee payroll inquiries.
• Earnings
• Taxes
• Vacation balances
• Timecards
• Leave of Absence (LOA)
• Workers' Compensation
• Garnishments
• Payroll deductions
• Provide outstanding customer service while maintaining confidentiality.

• Employee terminations
• Garnishments
• Leave of Absence (LOA) pay
• Over payments and recovery processes
• Escheatment activities
• Withholding allowance certificates (W-4, TD1, TP1015.R.13.1-V1)
• Pay history requests
• Duplicate tax form requests (W-2, W-2PR, 499R2, T4, RL)

• Process daily stock compensation files including ISO, NQ, RSU
• Process monthly Employee Stock Purchase Plan (ESPP) equity transactions.

• ACH funding
• Check printing
• ACH rejections
• Stop payments
• Reconcile payroll deductions.
• Prepare and process vendor funding and wire transfers.

• Monthly, quarterly, and annual payroll tax reconciliations
• Workers' Compensation premium calculations
• Payroll tax reporting
• Tax notice research and resolution
• Federal payroll regulations
• State payroll regulations
• Provincial payroll regulations
• Local payroll regulations
• FLSA requirements
• Company payroll policies

• Analyze payroll data to identify trends, discrepancies, and opportunities for improvement.
• Create and maintain payroll reports using Excel and other reporting tools.
• Perform payroll audits and reconciliations.
• Support internal and external audits by preparing documentation and reports.

• Participate in payroll system implementations, upgrades, and testing.
• Identify opportunities to streamline payroll processes and improve operational efficiency.
• Document payroll procedures and best practices.
• Cross-train with payroll team members and provide backup support as needed.

• Previous payroll experience supporting high-volume payroll operations.
• Strong knowledge of payroll processing and payroll compliance.
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, Data validation, Formulas and reporting.
• Strong analytical and problem-solving skills with the ability to interpret large data sets.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong customer service mindset with the ability to handle sensitive information professionally.
• Ability to work independently while…