Senior Executive Assistant to CEO

Job Summary

The Executive Assistant to the CEO provides high-level administrative, organizational, and strategic support to the Chief Executive Officer. This role requires exceptional discretion, professionalism, attention to detail, and the ability to manage competing priorities in a fast-paced executive environment. The Executive Assistant acts as a trusted partner to the CEO, ensuring smooth daily operations and effective communication across the organization.

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
• Coordinate internal and external meetings, including preparing agendas, materials, presentations, and follow-up actions
• Serve as a primary point of contact between the CEO and stakeholders (team members, board members, clients, partners)
• Draft, edit, and manage correspondence, reports, presentations, and other executive documents
• Compile data reports and drive follow up activity on behalf of CEO and Executive team
• Effective calendar scheduling through discerning key business priorities and performance indicators
• Handle confidential information with discretion and professionalism
• Organize and support executive meetings, including board meetings and leadership sessions
• Drive effective meetings including prep material creation and distribution
• Track action items and ensure timely follow-up on key initiatives
• Manage expense reports, invoices, and budget-related documentation
• Assist with special projects and strategic initiatives as assigned
• Maintain organized digital filing systems
• Coordinate company events and executive engagements when required
• Support other members of the executive team for meeting preparation and presentations
• Supervise Executive Assistant who oversees the operations of the office
• Assist CEO and Executive team in elevating key business relationships through advanced planning and event scheduling

• Bachelor’s degree or equivalent work experience, 3–5+ years of experience supporting C-level executives or senior leadership
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• High level of discretion and confidentiality
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools
• Ability to prioritize tasks and adapt to changing demands
• Strong problem-solving skills and proactive mindset
• Experience supporting a CEO or Executive Team
• Project coordination experience
• Familiarity with CRM or project management systems
• Event planning experience
• If you are tasked to drive as a part of this role, then it is required that you have a clean driving record and a current Driver's License that is not suspended or expired.
• Must be able to lift up to 15 pounds at times.

EEO-1 Category:
Administrative Support Workers

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