Deputy City Clerk

The City of Rocklin is seeking a detail-oriented and highly organized professional to serve as Deputy City Clerk. This position performs complex administrative and technical duties in support of the Office of the City Clerk, provides direct support to the City Council and executive leadership team, oversees the management and retention of official City records, assists with contract administration, and serves as Acting City Clerk in the Clerk’s absence.

The ideal candidate will demonstrate strong knowledge of public sector procedures, records management, and Brown Act compliance; exceptional organizational and communication skills; sound judgment; and the ability to manage multiple priorities in a fast-paced environment while providing outstanding customer service to internal and external stakeholders.

• Oversees the management and storage of legislative and City records; assesses current records management protocol and prepares and implements recommendations regarding the storage of original permanent documents, space management, and retention time limits.
• Analyzes and evaluates technology relative to meeting agenda management, public records management, records archival management, and all program areas of the City Clerk’s Office.
• Assist in all aspects of contract and agreement management.
• Attends City Council and other City Commission meetings in the absence of the City Clerk, recording Council actions and making such notes as may serve as basis for the official Minutes of the Council; affixes City Clerk signature and the corporate seal to documents, and takes such other actions as may be necessary.
• Administers oaths and affirmations; takes and certifies affidavits and documents pertaining to City matters; and receives and processes claims filed with and against the City.
• Assists in the development of City Council and Commission meeting agendas and all related supportive documents and post‑meeting document execution.
• Schedules appointments, meetings, and maintains calendars for staff; may assist in coordinating travel arrangements for elected officials;
• Assists in coordinating and administering a variety of complex special projects and administrative assignments including, but not limited to, the processing and coordination of general and special elections; independently composes correspondence related to responsibilities assigned; assists in developing and writing office procedures manual.
• Coordinates general office organizational systems, maintenance of office supplies, and support functions as necessary.
• Responds to questions from the general public, City departments, and other agencies regarding official City records and general information; referrs individuals to the appropriate agency or department; searches, retrieves, and copies public records for City departments, other agencies, the news media, and the general public; coordinates assigned activities with other City departments and outside agencies; notarises documents for City officials and employees.
• Assists in composing and ensuring custody of official records and archives of the City including ordinances, resolutions, staff reports, contracts, agreements, insurance documents and minutes; certifies copies as required.
• May act as the City Clerk in his/her absence.
• Other related duties may also be performed; not all duties listed may necessarily be performed by each individual holding this classification.

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of the twelfth (12th) grade;

Four (4) years of increasingly responsible administrative experience, preferably experience in local government.

• Possession of or ability to obtain a valid California Class C driver license with a satisfactory driving record is required at the time of appointment. Individuals who do not meet this requirement due to a disability will be reviewed on a case‑by‑case basis.
• Possession of or the ability to be commissioned as a Notary Public by the California Secretary of State within twelve (12) months.
• Possession of a Certified Municipal Clerk (CMC) certification is highly desirable.

• While always welcome, a resume will not be accepted in lieu of an official City application. The application must be completed in its entirety (including any supplemental questions).
• All required documents must be attached to the application; missing documents may be submitted until the final filing date. Human Resources will not accept documents after the final filing date. For college education to be considered, the degree or transcripts must be attached to the application.
• Applicants will be screened against the minimum…