Porsche Business Office Specialist

Brief Description

Business Office Specialist (Administrative Assistant)

Join The Niello Company – Driving What’s Good for Over a Century! If you’re passionate about making a positive impact, supporting others, and growing both personally and professionally, The Niello Company is the place for you! We take pride in setting high expectations while valuing every team member, creating an outstanding experience for our customers and a workplace our employees are proud to call home.

• High school diploma or equivalent required
• Valid driver’s license with a clean driving record
• Strong organizational skills with exceptional attention to detail
• Professional communication and a polished presence
• Ability to multitask, prioritize, and meet deadlines in a fast‑paced environment

• Prepare and reconcile daily cash deposits, including daily sales tax reconciliation and balancing outstanding items
• Issue payments for miscellaneous vendor payables with accuracy and timeliness
• Perform document scanning and filing, maintaining organized and compliant business records
• Process internal dealership transactions (intercompany charges, internal repair orders, and cost allocations)
• Record and post warranty receivables as accounting journal entries for payments issued by the manufacturer for warranty work performed
• Process and track dealer trade transactions, managing both accounts payable and receivable sides of each deal
• Submit DMV Release of Liability notifications for all applicable vehicle transactions
• Research, track, and resolve Fas Trak tolls, citations, and related administrative items
• Assist with wholesale operations, gaining exposure to vehicle titles, transfers, and transaction flow
• Maintain and update title worksheets and support titling processes. Research and follow‑up with lienholders on title status and maintain a detailed worksheet on all outstanding items.
• Reconcile and manage fuel and utility billing
• Support inventory record accuracy for both new and pre‑owned vehicles

• Maintain structured workflows to ensure timely follow‑up and completion of tasks
• Continuously evaluate processes to improve efficiency and accuracy
• Stay current with dealership systems, automotive terminology, and compliance requirements
• Ensure adherence to federal, state, and local regulations
• Uphold strict confidentiality and company policies

• Deliver a high level of internal and external customer satisfaction
• Collaborate effectively and contribute to a positive, professional team environment
• Demonstrate reliability, accountability, and a proactive mindset
• Maintain flexibility to support business needs, including evenings, weekends, and holidays

• Indoor, climate‑controlled office setting
• Regular sitting, standing, and computer use
• Occasional lifting (up to 50 lbs), bending, or reaching
• Repetitive hand and finger motion for data entry and documentation

This isn’t just administrative support—it’s a gateway into the operational engine of a luxury automotive dealership. Your attention to detail and financial accuracy directly support compliance, profitability, and the premium experience Porsche customers expect.

This document is intended to describe the general nature and level of work being performed by people assigned to this job. This information is current at the time of publication. Responsibilities may include other duties as assigned and may be amended at the discretion of The Niello Company with or without notice.

The Niello Company is an equal opportunity employer that does not discriminate on the basis of actual or perceived: race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex and gender (including pregnancy, childbirth, lactation, and related medical conditions), reproductive health decision‑making, gender identity and gender expression (including transgender individuals who are transitioning, have…