Submittal Coordinator

Join us and be a part of our collaborative company culture, providing innovative, quality-built construction projects as a leading retail general contractor throughout California and the western United States.

We are looking for a Submittal Coordinator who will facilitate and manage the construction project submittals and close‑out from start to finish with precision and thoroughness, ensuring tasks are completed on schedule, with a strong team attitude to ensure a successful project outcome.

YOU ARE SELF‑DRIVEN AND PROACTIVE. You can take full ownership of project tasks from start to finish. You can work autonomously with a high degree of follow‑through to ensure nothing falls through the cracks.

YOU ARE A PROBLEM SOLVER AND TEAM PLAYER. You enjoy turning challenges and obstacles into opportunities and finding a solution while maintaining a positive attitude with a results‑driven mentality. You understand the importance of collaboration with all construction team members, Project Managers, Field Supervisors, Subcontractors, Architects, and Clients, showing a commitment to managing tasks effectively.

YOU ARE A MULTI‑TASKER AND HIGHLY ORGANIZED. You can effectively manage multiple project tasks at a time, being pulled in multiple directions, and can prioritize urgent matters as they arise.

In the first 30 days and ongoing:

• Learn Eleven Western Builders services, processes and procedures, and business lines.
• Meet with Project Engineers and Project Managers to understand job flow and project responsibilities.
• Learn the submittal process: reviewing the specifications and plans, constructing the submittal log, requesting submittals from subcontractors, and reviewing and submitting to the architect for approval. Work closely with the project team to understand urgent submittals, deferred submittals, and other project needs.
• Learn project management software, i.e., Sage 300 and Pro Core.
• Build positive working relationships with Submittal Coordinators, Project Engineers, Field Superintendents, General Superintendents, Subcontractors, Accounting team, Contract Administrator, Project Managers, and Leadership.

• Begin managing project submittals, from start to finish, working closely with other Submittal Coordinators, Project Engineers, and the Project Manager, absorbing and retaining as much information as possible to manage project submittals successfully.
• Has a foundational understanding of the construction process to drive the start and close‑out of a project.
• Understand how to put the submittal log together and work closely with the Project Manager, Superintendent, and Subcontractors to ensure the project submittals are on schedule.
• Work directly with subcontractors on revisions and resubmittals as necessary.
• Partner with the Project Manager, Superintendent, and Accounting team for the close‑out, ensuring all the paperwork is complete to bill for final retention and submit the close‑out package to the client.
• Throughout each project, proactively communicate with the project team about project updates and any issues.

• Fully understand the project submittal and close‑out process, and is overseeing the process on their own, asking questions as needed.
• Can manage difficult situations and/or urgent matters when necessary, in a respectful and professional manner.
• Problem‑solve in fast‑paced environments, and maintain a professional and positive attitude.
• Provide support as needed to the Project Manager and Superintendent.
• Is comfortable navigating Project Management software efficiently.

• Is a fully integrated member of the team, able to consistently and proactively manage multiple project submittals and close‑outs from start to finish.
• Bring project tasks to completion on schedule, troubleshooting issues with professionalism and poise.
• Exhibit a positive attitude and drive when working on all projects, simple or complex, working to deliver the best outcome for our clients.

• Experience in the retail and/or fast food construction industry a plus.
• Must…