Rfms Receptionist​/Ap Secretary

Position: RFMS RECEPTIONIST /AP SECRETARY
RFMS RECEPTIONIST /AP SECRETARY

Job Posting  Location(s): ROCKPORT-FULTON MIDDLE SCHOOL

Employment Type:

Full Time Posted Date: 05/15/2026 Deadline:
Until Filled Pay: $14.00 - $21.00 Hours per Day: 8:00:00

JOB DESCRIPTION

Primary Purpose:

Assist with the efficient operation of the school administrative office and provide clerical and administrative services for the assistant principals.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks, often changing assignments on short notice

Effective organizational, communication, and interpersonal skills

Experience:

Two years of secretarial experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.

Schedule substitutes for absent teachers and prepare a daily report of substitutes scheduled for each day for the attendance clerk and other office staff as required. Compile information and submit to central office according to established procedures and deadlines.

Print class rosters and gather other pertinent material for substitutes to pick up when they arrive for duty.

Work with the principal's secretary to compile time records and other payroll information according to established procedures and deadlines.

Supervise and assist students sent to the office for disciplinary reasons.

Maintain the school calendar of events.

Maintain a daily and continuous record of students assigned to alternative education programs such as ISS, ALPS, and CAPE.

Maintain accurate computerized disciplinary data (local and PEIMS-related) for students as directed by assistant principals.

Produce student conduct (PEIMS) reports as directed for the assistant principals to verify for accuracy.

Provide clerical assistance to assistant principals related to filing court documents regarding attendance problems and other disciplinary matters. Organize and monitor the truancy prevention program.

Prepare agendas and minutes for disciplinary meetings, disciplinary hearings, attendance committee meetings, and ARD meetings as directed.

Prepare accurate reports and records compiled from meeting minutes as directed.

Reception and Phones

Receive incoming calls, take detailed messages, and route to appropriate staff.

Assist students, teachers, parents, and other visitors as needed.

Schedule meetings and appointments and maintain a calendar for assistant principals.

Troubleshot parent and student inquiries.

Accounting and Inventory

Prepare and process purchase orders and receive, store, and issue supplies and equipment.

Maintain inventory of fixed assets, equipment, and supplies.

Other

Sort, distribute, or deliver mail and other documents.

Other duties as assigned.

Maintain confidentiality.

Supervisory Responsibilities:

Supervise student clerical aides as assigned.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including a personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of the mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)