TPWD - Administrative Assistant V; Office Manager

Job Title:

TPWD - Administrative Assistant V (Office Manager) )

Department:
PARKS AND WILDLIFE DEPARTMENT

Location:

Rockport, Texas – 202 S Palmetto St, Lamar, Rockport 78382

Job Type:
Office and Administrative Support

Employee Status:
Regular – Overtime Status:
Exempt

Travel: 5% of the time

Monthly Salary: 4,769.07

Number of Openings: 1

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

• Administrative Support (35%) – prepares, edits, and distributes correspondence, reports, forms, and documents; responds to inquiries; conducts administrative reviews; performs administrative edits to data in charts, graphs, and/or databases; operates electronic mail systems; coordinates travel arrangements; plans and facilitates meetings.
• Purchasing, Accounting and/or Budgeting Duties (30%) – assists with budget preparation; monitors and maintains budget tracking system; reviews expenditure history, analyzes trends, assists with forecasting; maintains accounting system for revenue tracking; reviews purchase request documents; enters data for purchase orders, requisitions, and procurement card transactions; maintains procurement card logs and receipts; makes purchases with state procurement card; collects revenue; ensures fiscal control policies.
• Supervisory Duties and Personnel Management (20%) – supervises the work of others, including performance reviews, onboarding, off‑boarding, personnel actions, and time entry/approval; coordinates job postings and screening applicants; answers policy and procedure questions on promotions, demotions, merit increases, transfers, and separation; monitors and tracks employee time‑sheets; prepares and monitors leave reports; assists with interview processes; coordinates system access and deactivation; coordinates equipment and uniform assignment/retrievals.
• Other Division Specific Job Duties (10%) – provides customer service to site visitors/public.
• Marginal Job Duties (5%) – performs additional duties as assigned; complies with agency, division, and department rules, regulations, and procedures.

• Graduation from high school or GED.
• Three years of experience in administrative support work.
• Experience maintaining filing systems, editing data in charts, spreadsheets, graphs, and databases, and preparing summaries or reports.
• Experience providing guidance or supervising the work of others.
• Valid state driver’s license.

• Four years of experience in administrative support work.
• Experience in customer service.
• One year of supervisory or team‑lead experience.
• Experience in cash management, accounting, auditing or revenue reporting concepts.
• Experience in expenditure tracking, budget management, or reconciliation.

• Knowledge of office practices or administrative procedures.
• Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display.
• Knowledge of purchasing, procurement methods or procedures.
• Knowledge of human resources administration and hiring practices.
• Knowledge of State of Texas Purchasing rules.
• Skill in use of standard office equipment and software.
• Skill in using Microsoft Office Suite, virtual meeting platforms (MS Teams, Zoom, Webex, etc.) and/or Adobe products.
• Skill in training others.
• Skill in budget management, tracking, forecasting or monitoring.
• Skill in providing technical guidance and assistance.
• Ability to communicate effectively.
• Ability to handle difficult/emergency situations.
• Ability to evaluate the effectiveness of administrative systems and procedures.
• Ability to accurately handle cash and account for revenue collected.
• Ability to identify, research and assemble information.

• Generous paid time off.
• Group insurance.
• Retirement and pension.
• Longitudinal pay, merit pay, deferred compensation.
• Flexible benefit plans, 401K/457 retirement plans.
• Direct deposit; staggered work hours.
• Employee Assistance Program and Return‑to‑Work Program.

Required to work 8 hours per day, 5 days per week; may be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval; may be required to operate a state vehicle; required to travel 5% with possible overnight stays; required to conform to dress and grooming standards, work rules and safety procedures; required to follow non‑smoking policy in all state buildings and vehicles.