Accounts Payable Specialist

Position Overview

We are seeking an experienced Accounts Payable Specialist to support high-volume invoice processing and vendor management. This role is critical to maintaining accurate financial records, ensuring timely payments, and supporting overall compliance. This is a fast‑paced, heavy‑volume position requiring strong attention to detail and the ability to manage multiple priorities efficiently.

Responsibilities include the following:

• Process high-volume invoices accurately and efficiently
• Code invoices to the appropriate purchase order (PO), job, account, and phase
• Enter invoices into internal systems, ensuring correct month, period, and account allocation
• Review and resolve rejected invoices due to PO or pricing discrepancies
• Coordinate approvals and process credits when necessary

• Prepare and execute payment runs (checks, ACH, wire transfers)
• Reconcile vendor statements and resolve discrepancies promptly
• Maintain accurate vendor records in compliance with company policies
• Prepare vendor accounts for payment and ensure proper documentation
• Cut checks for signature, ensuring dual signatures for checks over $10,000
• Prepare checks for mailing, including remittance documentation

• Process permit-related payments and record ACH or credit card transactions
• Obtain required signatures and maintain copies for internal records
• Coordinate timely distribution of permit checks
• Manage weekly gas mileage reimbursements for field employees
• Maintain and update tracking spreadsheets based on vehicle type, state, and fuel averages

• Assist with month‑end close processes
• Provide documentation and support for audits as needed

• 5+ years of Accounts Payable experience
• Experience in a high-volume AP environment required
• Construction industry experience preferred but not required
• Strong understanding of invoice coding, job costing, and PO matching
• Proficiency with accounting systems and Microsoft Excel
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment
• Strong communication skills and professionalism

$63,000 - $75,000 a year