Accounting Administrative Assistant

The Accounting Administrative Assistant provides administrative and operational support to the Accounting Department and assists with the day-to-day financial administration of properties managed by Abaris Real Estate Management.

This role supports accountants by coordinating property onboarding and offboarding, retrieving and organizing financial documentation, assisting with audit requests, maintaining accounting records within company systems, and completing other administrative accounting functions.

The Accounting Administrative Assistant does not have primary responsibility for preparing or reviewing financial statements, performing account reconciliations, or making accounting determinations. Instead, this position helps ensure that accountants have the documentation, information, and administrative support necessary to complete these responsibilities accurately and timely.

The ideal candidate is highly organized, detail-oriented, responsive, and capable of managing multiple requests and deadlines while maintaining accurate and complete financial records.

$19 - $20 hourly

• High school diploma or equivalent required; associate degree or coursework in accounting, business administration, finance, or a related field preferred.
• Previous administrative, accounting support, bookkeeping, banking, or property management experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple properties, assignments, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Experience with SharePoint and Vantaca preferred.
• Comfortable navigating online banking portals and other financial systems.
• Ability to communicate professionally with banks, auditors, taxing authorities, Property Managers, and internal staff.
• Ability to handle confidential financial and banking information with professionalism and discretion.
• Key Competencies
• Organization and attention to detail.
• Accuracy and consistency.
• Accountability and follow-through.
• Time management and prioritization.
• Professional communication.
• Document and records management.
• Ability to follow established accounting procedures.
• Ability to work independently while supporting a team.
• Reliability and responsiveness.

• Accounting Administration & Support
• Coordinate internal accounting bill-backs, ensuring supporting information is complete and submitted to the parent company in a timely manner.
• Retrieve monthly bank statements by accessing online banking portals and save statements to the appropriate company folders and systems.
• Scan, organize, and save incoming mail, banking correspondence, invoices, and other financial documents to the appropriate SharePoint folders.
• Upload, save, and maintain financial information and supporting documentation within Vantaca.
• Maintain organized electronic accounting records in accordance with established filing and document retention procedures.
• Assist accountants with document retrieval, research, follow-up items, and other administrative accounting needs.
• Property Onboarding & Offboarding
• Serve as the Accounting Department coordinator for the onboarding and offboarding of properties.
• Coordinate with accountants, Property Managers, banks, and other internal departments to obtain the financial information and documentation required for property transitions.
• Track required accounting documents and outstanding items to help ensure a smooth and timely financial transition into or out of the management portfolio.
• Organize and maintain onboarding and offboarding documentation in the appropriate company systems and folders.
• Audit & Banking Support
• Assist accountants with annual audit requests…